Research Business Services Specialist-Medical Billing and Coding

Job Description

Job Description

Where Purpose Meets Progress

At the Minneapolis Heart Institute Foundation (MHIF), your expertise in Research financial operations keeps innovation moving, supports exceptional patient care, and strengthens the future of cardiovascular medicine. As a Research Business Services Specialist, your impact reaches beyond the front desk—you become a vital link between clinical teams, payers, and patients, ensuring accurate documentation and reimbursement that sustain life‑saving research and care.

Job Summary

The Research Business Services Specialist I supports financial compliance and operational efficiency in support of the Minneapolis Heart Institute Foundation’s mission and the financial integrity of the organization’s clinical research portfolio. This role is responsible for reviewing clinical trial billing, conducting coverage analyses, sponsor invoicing, and ensuring adherence to federal, state, and institutional regulations and requirements. Ideal candidates for this role have a strong background in healthcare billing and coding and clinical research operations, with a focus on accuracy and compliance.

Key Responsibilities

• Manage overall process for revenue and expenses tracking for clinical research studies.
• Oversee day-to-day activities for research study financial management, including invoicing, cash application, and accounts receivable management.
• Review, process, and reconcile clinical trial-related charges to ensure proper billing to sponsors, payers, and/or patients, in partnership with key stakeholders.
• Consult clinical research staff to review complex patient billing encounters.
• Serves as key contact for management of research billing compliance issues, serves as subject matter expert with respect to research billing, provides guidance and training to staff as needed.
• Review and process subject travel, accommodations, and stipends.
• Review and process other study expenses, including IRB invoices, pharmacy, lab, and other ancillary charges, and administrative expenses.
• Facilitate financial clearance and prior authorizations for patient visits as needed.
• Enter administrative revenue activities into Clinical Trial Management System (CTMS) platform.
• Support Finance receivables management, system inquiries, and reporting, as needed.
• Utilize EMR, Finance, and CTMS platforms to track research-related services and billing.
• Partner with key stakeholders to prevent double billing and ensure compliance with CMS, FDA, and HIPAA regulations.
• Other duties as assigned – this position may support other functions as required by business need. This job description represents the major functions of the position but is not intended to be all-inclusive.

Relationships

This role reports to the Director of Research Finance Operations and may take direction from the Research Business Services Lead. Frequent interactions with clinical research teams, contract, budget, and regulatory personnel, and Finance Department. Works closely with CTMS administrator, Allina Office of Sponsored Programs (OSP) billing compliance staff, and Allina medical billing and coding personnel.

Core Values in Action

At MHIF, our values aren’t just words—they guide how we lead and work together:

• Integrity: Do the right thing, even when it’s hard. Operate ethically and transparently.
• Innovation: Ask bold questions. Be proactive and curious in improving how we work.
• Collaboration: Support one another, build trust, and celebrate success as one team.
• Excellence : Own your work. Be accountable. Bring urgency and resilience to solving problems.

What Sets You Apart

• Associate’s degree in accounting, finance, business, or related field, or equivalent combination of education and experience.
• 5+ years of experience in clinical research billing, revenue cycle management, or research finance.
• Knowledge of medical billing and coding, including CPT/HCPCS coding, NCT numbers, and routine v. research costs.
• Familiarity with Medical guidelines, clinical trial agreements, and informed consent billing language.
• Familiarity with insurance coverage determinations.
• Proficiency in MS Office suite, with strong Excel skills.
• Proficiency in EHR systems (e.g., Epic) and CTMS platforms (e.g., RealTime, OnCore)
• Strong analytical thinking, communication, organization, and customer service skills.

Total Rewards

In addition to meaningful, mission-driven work, MHIF offers:

Competitive salary range of $65,000 - $75,000

Comprehensive benefits including:

• Medical, dental, and vision insurance
• Life, short- and long-term disability
• Employer HSA contribution
• 401(k) with employer match and contribution
• Generous PTO, paid holidays, and parental leave
• Tuition reimbursement and paid volunteer time

Why Join MHIF?

“Small team. Global impact.”

Here, your work has purpose. Your voice is heard. Your career can grow. We are driven by discovery and grounded in compassion—and we’re looking for someone who brings both heart and expertise to the table.

Ready to do work that matters?