Administrative Assistant (Part-time) -MS 129

Job Description

Job Description

The Administrative Assistant will support the Afterschool Program Director by managing all administrative aspects and providing clerical support to program staff.

Reports to: Program Director
Location: MS129, 2055 Mapes Ave, Bronx, NY 10457

Hours: 18-20 hours/week (non-exempt)

Salary: $24.00 - $27.00 Per Hour

Major Duties and Responsibilities

• Disseminate and collect program applications; follow up with teachers, students, and parents.
• Create and distribute attendance sheets to instructors and partners.
• Collaborate with coordinators and program partners to ensure timely collection of attendance data.
• File and maintain all attendance, enrollment, and application forms.
• Enter student data into DYCD; compile, sort, and verify information for accuracy.
• Input detailed programming schedules.
• Review and correct data entries; update and purge records as needed.
• Follow organizational policies and procedures; report any needed changes.
• Maintain confidentiality of student information.
• Attend mandatory GSS training sessions.
• Follow up with families of absent students via phone; maintain a call log.
• Perform general clerical tasks including filing, scanning, photocopying, and data entry.
• Assist with planning and execution of special program events.
• Perform other duties as assigned.

Qualifications

• High school diploma required; minimum one year of office experience.
• Strong organizational, verbal, and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Access, Outlook, Exchange).
• Ability to interact positively and professionally with staff and external partners.
• Commitment to a strength-based and/or youth development approach.
• Bilingual in Spanish preferred.