Administrative Assistant 1

Administrative Support Coordinator

Provide administrative and secretarial support for the department, often of complex and confidential nature in support of the Department Chair.

The responsibilities include, but are not limited to: Administrative Support: Assist with day to day operations of the department Greet visitors Answer phones Assist with maintaining office supplies and equipment Receive incoming correspondence and route to appropriate personnel. Assisting Chair with handling confidential matters related to faculty, staff, and students Maintaining Chair's Calendar and scheduling meetings when appropriate Assisting with student suspensions, reinstatements, and academic honesty process Coordinate and collect materials for faculty appointments and coordinate with other departments as appropriate Handling assignments that require a thorough knowledge of the college and institutional policies Provide backup coverage for other positions within the college as needed. Assist in planning and coordinating departmental programs and special events Complete documentation related to financial requests, including travel, purchase orders, and reimbursement for staff and faculty Contact vendors to service repairs All other duties as assigned.

Required Qualifications: Associate's degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support OR High School diploma, GED from a recognized State or Federal accrediting organization, and six years of progressively responsible experience in administrative positions.

Knowledge, Skills, & Abilities: Excellent interpersonal, written, and verbal communication skills. Detail-oriented with strong prioritization and organizational skills Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records, and make independent decisions.

Shift: Day/M-F Pay Grade: B2 Salary Minimum: $15.77/hour - Midpoint: $18.89/hour Salary to be commensurate with qualifications of the selected candidate within the established range of the position Recruitment Period: 8/25/2026 - Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

Conditions of Employment: All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information: This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity: Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

Columbus State University