Executive Assistant

*Please note that this job is not for EfficientAide. It's for our client who is based in Denver, CO. This is a full-time, hybrid role. -- Location Denver metro (Lakewood office) — in-person primary, with hybrid flexibility Compensation $85,000–$105,000 base, plus a performance bonus defined within the first 12 months Reports to Chief Executive Officer

ABOUT THE OPPORTUNITY

Gray Fox Collective is an outsourced accounting and advisory firm built for construction and trades companies. We've grown to multi-seven figures almost entirely on the strength of relationships, and our CEO is personally leading business development for the year ahead. He needs a right hand. At its core this is a senior executive assistant role, and about two-thirds of the job looks like one: calendar, inbox, travel, CRM, meeting prep, and relentless follow-through. That part has to be airtight. What makes it different is the other third. Our business runs on relationships, and you'll help carry them. You'll be in the room at industry events — sometimes alongside the CEO, sometimes ahead of him — getting to know the connectors and referral partners in our market the same way he does. He still owns business development. You make sure the relationships he builds don't go cold, and you open a few doors of your own along the way. If you're a strong executive assistant who has outgrown the job, this is the step up. You already know how to run an executive. What you may not have had yet is real autonomy over how the work gets done, a seat at the table with the people who drive our growth, and a mandate to represent the firm externally. Your card will read Relationship Manager | Executive Assistant, and both halves are real. You will manage the CEO's time, priorities, and relationships — which is a different kind of leverage entirely.

WHAT YOU'LL OWN

Executive Operations — roughly 60–70% of the role This is the foundation, and it's the majority of the job. If this part isn't airtight, nothing else matters. Own the CEO's calendar end to end: scheduling, sequencing, protecting focus time, resolving conflicts without asking Manage his inbox: triage, draft responses in his voice for approval, surface what needs him and handle what doesn't Plan and book all travel, including multi-stop trips across markets Run the CRM as the system of record: log every touch, maintain pipeline hygiene, flag every follow-up so nothing slips Build a one-page brief before every meeting — who they are, history, objective, and what he needs to know walking in Handle event logistics, registrations, memberships, and sponsorships across our industry associations Close the loop on commitments made in meetings and at events Bring order and cadence to a fast-moving, idea-generating executive Relationships — roughly 30–40% of the role Attend industry events with the CEO, and sometimes ahead of him Arrive early, work the room, and build genuine rapport with connectors, referral partners, and prospects Represent Gray Fox Collective credibly to people who've never heard of us Make warm introductions and bring the CEO in once a relationship is open Keep the relationships he builds from going cold — track the cadence and make sure the right touch happens at the right time Capture who matters, why, and what the next step is — then execute the follow-up Events are concentrated in the Denver metro area. Some are in the evening. One or two marquee national events a year may involve air travel.

WHAT MAKES YOU A FIT

You've run an executive before. You have real experience supporting a senior leader and you're ready for more scope than your current seat gives you. You're ferociously organized and you're the follow-through engine. Nothing falls through the cracks on your watch. You build systems instead of relying on memory. You're comfortable initiating conversations with people you've never met. At an event where you don't know anyone, you can start conversations, hold the own, and build rapport without a warm introduction. This is genuinely part of the job — if the idea of it drains you, this isn't the right seat. You're anticipatory. You read situations and people quickly and solve problems before they land on the CEO's desk. You're autonomous, with backbone. You bring solutions instead of questions, you don't need permission for every decision, and you'll tell the CEO when he's wrong. You figure it out, then loop in when it matters. You're a strong writer and you're discreet. You can write convincingly in someone else's voice and handle confidential information without a second thought. You're tech and AI fluent. You're at home in a CRM, you pick up new tools fast, and “how could AI make this faster” is your default question, not an afterthought. Nice to have: Experience in professional services, construction/AEC, finance, or B2B business development support. An existing Denver network is a real plus.

WHAT SUCCESS LOOKS LIKE

First 90 days You’ve fully taken over the calendar, inbox, and travel — the CEO isn't touching logistics The CRM is clean, current, and trustworthy Every meeting has a brief in front of it You’ve attended your first several events alongside the CEO You’re attending some events independently and generating conversations the CEO can step into Follow-up is systematized: nothing sits, nothing gets forgotten, no relationship goes cold You’re anticipating rather than reacting By twelve months The CEO's time is measurably reallocated toward client-facing work You’re known in the Denver AEC and professional services community, and relationships you've helped maintain are producing real introductions The bonus structure is defined and you're earning against it

HOW THE ROLE WORKS

Location. Based out of our Lakewood office with a private office of your own. The role defaults to in-person, with genuine hybrid flexibility when it serves the work — if you have an evening event, there's no reason to drive in that morning just to drive back out. The CEO is based in Salida and travels a few times a month, so you'll need to operate independently. Travel. Roughly 95% local, plus one to two national industry events per year. Evenings. Periodic evening events are part of the role, not a surprise. Autonomy. Clear outcomes, your call on how to get there.

COMPENSATION & BENEFITS

$85,000–$105,000 base, commensurate with experience Performance bonus to be defined together within the first 12 months, built primarily on executive-operations reliability, with a kicker tied to relationships you help open or keep warm 401(k) with a 3.5% match on 6% employee contribution Full health coverage for the employee, with the option to add family Dental and vision, partially covered by the company Flexible time off, structured around coverage and planning rather than fixed accrual #J-18808-Ljbffr EfficientAide