Executive Assistant to Sales Leadership

Job Description

Job Description

At Ouster, we build sensors and tools for engineers, roboticists, and researchers, so they can make the world safer and more efficient. We've transformed LIDAR from an analog device with thousands of components to an elegant digital device powered by one chip-scale laser array and one CMOS sensor. The result is a full range of high-resolution LIDAR sensors that deliver superior imaging at a dramatically lower price. Our advanced sensor hardware and vision algorithms are used in autonomous cars, drones and many other applications. If you’re motivated by solving big problems, we’re hiring key roles across the company and need your help!

Position Overview

We are seeking an exceptionally organized, proactive, and detail-oriented Executive Assistant to support our Chief Revenue Officer (CRO) and the broader team of Sales and Marketing Vice Presidents.

In this critical role, you will serve as an operational force multiplier across our entire commercial organization. You will streamline executive calendars, coordinate global travel and key leadership syncs, drive logistics for high-stakes customer visits and Quarterly Business Reviews (QBRs), and manage tactical workstreams in sales enablement and tool administration. The ideal candidate thrives in a fast-paced sales environment, excels at managing competing priorities, and possesses the discretion, communication skills, and initiative required to interact with key clients, internal executives, and global cross-functional partners.

Key Responsibilities:Executive & Administrative Support for Sales Leadership:

1. Calendar Management & Schedule Optimization: Oversee complex, back-to-back schedules for the CRO and VP of Marketing across multiple global time zones (US, APAC, EMEA). Strategically protect focus time for executive strategy, slide deck preparation, and budget reviews.
2. Cross-Functional Action Item Tracking: Attend key leadership syncs and cross-functional meetings; capture action items, update project trackers, and proactively follow up with owners across PR, Creative, Product, Finance, and Legal.
3. Travel & Expense Management: Coordinate end-to-end travel logistics (flights, hotels, transport) for domestic and international sales trips and trade shows. Manage expense approvals, receipt collection compliance (via RAMP), and credit card program setups.
4. Vendor & Procurement Logistics: Assist with agency onboarding, Statement of Work (SOW) tracking, and invoice processing for key marketing and sales partners.

Sales Enablement & Commercial Operational Workstreams:

• Customer On-Site Visits & Executive Events: Serve as the primary point of contact for Account Executives (AEs) hosting clients on-site. Own conference room bookings, visitor access, and catering setups.
• QBR & All-Hands Ownership:
  • Commercial Leadership Team (CLT) QBRs: Own end-to-end logistics including calendar management, distributing deck templates to Sales VPs, confirming external speakers, and organizing offsite activities, daily lunches, and team dinners.
  • GEO QBR Coordination: Manage template distribution to Geo VPs whenever updates occur, enabling regional VPs to handle localized scheduling seamlessly.
  • Commercial All-Hands: Monitor earnings call dates to schedule All-Hands meetings 1–2 weeks post-earnings. Build draft slide decks using existing templates and compile inputs from CLT members.

• Sales Enablement Tool Administration: Provision and manage user onboarding/offboarding for revenue team tools, specifically Clari and LinkedIn Sales Navigator, to ensure seamless sales onboarding.
• Field Sales & Team Directory Administration:
  • Oversee edits, approvals, and ordering for Field Operations and Sales team business cards.
  • Maintain a centralized team profile directory containing updated headshots, active org charts, team bios, and standardized executive/technical resumes.
  • Maintain an accurate team calendar tracking vacation blocks, maternity leave, coverage plans, and trade show travel across the department.

Qualifications & Requirements:

• Experience: 4+ years of experience as an Executive Assistant, Sales Operations Coordinator, or similar role supporting C-suite or VP-level sales executives, preferably within a tech or high-growth B2B environment.
• Tech Savvy: Proficiency with Google Workspace, project tracking tools, expense management platforms (e.g., RAMP), and revenue enablement software (Clari, LinkedIn Sales Navigator).
• Event & Logistics Mastery: Proven track record of managing large-scale executive offsites, QBRs, customer visits, and commercial events from concept to completion.
• Communication & Discretion: Exceptional written and verbal communication skills with high emotional intelligence, professionalism, and strict confidentiality.
• Detail-Oriented & Self-Driven: Ability to ruthlessly prioritize in a high-velocity sales environment, anticipate leadership needs before they arise, and track complex action items across cross-functional departments.

Why Join Us?

• High Impact: Serve as the backbone of operational efficiency for our executive sales and commercial leadership team.
• Growth & Visibility: Gain broad exposure to global go-to-market strategies, sales enablement, and executive leadership operations.
• Culture: A collaborative, dynamic environment where execution, organization, and proactive problem-solving are valued and rewarded.

The base pay will be dependent on your skills, work experience, location, and qualifications. This role may also be eligible for equity & benefits. ($100,000 - $155,000)

We acknowledge the confidence gap at Ouster. You do not need to meet all of these requirements to be the ideal candidate for this role.

Ouster is an Equal Employment Opportunity employer that pursues and hires a diverse workforce. Ouster does not make employment decisions on the basis of race, color, religion, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability, age, military status, or any other basis protected by local, state, or federal laws. Ouster also strives for a healthy and safe workplace, and prohibits harassment of any kind. Pursuant to the San Francisco Fair Chance Ordinance, Ouster considers qualified applicants with arrest and conviction records for employment. If you have a disability or special need that requires accommodation, please let us know.

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