Proposal Coordinator

Proposal Coordinator

Position Overview

We are seeking a highly organized, detail-oriented, and tech-savvy Proposal Coordinator to support the full lifecycle of proposal development while also contributing to content, messaging, and digital enablement efforts.

This role blends proposal coordination, writing/editing, compliance management, and business development support with emerging capabilities in AI-driven content creation, digital marketing alignment, and process automation.

The ideal candidate thrives in fast-paced, deadline-driven environments, is comfortable working cross-functionally, and is excited about leveraging AI and modern tools to improve proposal quality and efficiency.

Compensation $62k-$85k Depends on experience

Key Responsibilities

Proposal Development & Coordination

• Support the full proposal lifecycle from pre-RFP through submission
• Develop and maintain proposal schedules, compliance matrices, and outlines
• Coordinate proposal activities including kickoff meetings, color reviews, and final production
• Track deliverables, manage deadlines, and ensure timely submission of all proposal volumes
• Facilitate data calls and consolidate inputs from SMEs, subcontractors, and stakeholders
• Assist in coordinating editing, formatting, graphics, and desktop publishing

Content Development & Editing

• Write, edit, and proofread proposal content, including technical and past performance sections
• Develop compelling messaging aligned to win themes, client requirements, and evaluation criteria
• Support development of executive summaries, value propositions, and customer-facing content
• Ensure quality, consistency, compliance, and clarity across all deliverables
• Translate complex technical information into clear, engaging, and persuasive content

Compliance & Documentation Management

• Analyze RFPs, RFIs, and RFQs to ensure full compliance with solicitation requirements
• Maintain organized document repositories (SharePoint, proposal libraries, etc.)
• Ensure version control, formatting consistency, and adherence to proposal standards
• Manage templates, graphics logs, and documentation processes

Capture & Business Development Support

• Support opportunity tracking, pipeline management, and market research
• Assist with capture planning, including opportunity qualification and strategy development
• Research procurement portals (e.g., SAM.gov, GovWin) to identify opportunities
• Contribute to RFIs, white papers, and pre-proposal efforts
• Support development of content libraries and reusable proposal assets

AI, Automation & Process Optimization

• Use AI tools (e.g., ChatGPT, Claude) to support content development, research, and proposal strategy
• Identify opportunities to automate repetitive tasks and improve proposal workflows
• Support implementation of tools for scheduling, document management, and collaboration
• Recommend new technologies to improve efficiency, quality, and team output

Stakeholder Coordination

• Serve as liaison between Proposal Managers, Capture teams, SMEs, and subcontractors
• Coordinate cross-functional inputs from technical, pricing, contracts, and marketing teams
• Communicate timelines, risks, and status updates to leadership and stakeholders