Accounting Administrator I Specialist

Job Description and Duties

Are you looking for an exciting and fast-paced career?

Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.

Job Summary:

Under the general direction of the Accounting Administrator II, Supervisor this position resides in the Accounting & Purchasing Branch, Accounting Division – Accounting Systems Unit. The State Operation Division’s primary responsibilities are general accounting processes for state agencies (payroll, invoice payments, direct transfer payments, etc.). The Accounting Systems Unit performs all of the month end and year end closing procedures for the Accounting Office.

The Accounting Administrator I, Specialist, will independently perform the more difficult accounting duties which require an understanding of the entire accounting process, such as coordinates implementation of accounting for new programs/functions; reviews proposals to change accounting procedures; prepares cash analysis reports for management; coordinates completion of year-end reports. The incumbent is responsible for working directly with various control agencies (State Treasurer’s Office, State Controller’s Office, Department of Finance, and California State Auditors), FI$Cal and Cal OES personnel. Prepares the more complex reports for management. Assignments at this level may involve responsibilities which impact the entire accounting operation and will be given broad

discretion in the solution of problems. 

You will find additional information about the job in the .

Working Conditions

Hybrid Telework : This position is eligible for a hybrid work schedule. Additional in office days may be required based on the business need.

Special Requirements

Application Package Requirements

To have your application considered for this job opportunity:

• List the Job Code (JC) and Position Number for this position in the “EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING” section on the State Application, STD. 678.
• List your most current employment history first in the “EMPLOYMENT HISTORY” section on the STD. 678.
• Provide the “From” and “To” dates with the month, day and year, the “Hours Per Week” that you worked and the Total Worked (Years/Months). You may include overtime hours.
• You must complete the “DUTIES PERFORMED” on the State Application ( do not note “see attached resume” in this section ). Failure to comply and your application is considered incomplete.
• SROA and Surplus are encouraged to apply and must submit a copy of their letter.
• Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service.

If using education to qualify please submit a copy of your transcripts. If selected, official transcripts will be required. Foreign education must obtain and submit verification of United States course/degree equivalency.

NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail.

**A candidate pool may be established for subsequent vacancies.**

**All hires may be subject to a criminal background check.**

**We encourage applicants to apply electronically.**

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Principles and practices of professional governmental accounting, including Generally Accepted Accounting Principles (GAAP) as applied in a public-sector environment.
• Governmental accounting standards and financial reporting requirements, including Governmental Accounting Standards Board (GASB) pronouncements applicable to governmental entities.
• Accounting methods and procedures related to general ledger, accounts payable, accounts receivable, cash management, payroll, cost allocation, and financial reporting.
• Internal control principles and audit standards, including separation of duties and safeguarding of public funds.
• Fiscal reporting, reconciliation, and analysis techniques used in the preparation of monthly, quarterly, and year-end close processes and financial statements.
• State Administrative Manual (SAM) policies, procedures, and controls governing accounting and fiscal operations.
• Accounting systems, databases, and spreadsheet applications used for financial analysis, reconciliation, and reporting.
• Applicable federal and State laws, regulations, and reporting requirements affecting governmental accounting operations.
• Experience with Financial Information System for California (FI$Cal).
• Experience with Microsoft Power Query and SQL Server.
• Proven experience leading a team in a deadline-driven environment.
• Ability to meet reporting deadlines with accuracy and consistency.
• Experience with process improvements and internal controls.
• Excellent communication skills.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following:

• Free Parking
• On-site Gym and Locker room
• Electric Carport
• Excellent CalPERS state pension plan
• 401(k) and 457(b) Plans
• Flexible Schedules
• Generous paid time off
• Health, dental & vision insurance for the employee or the employee's family
• Investment in careers development
• Located near many local eateries, financial institutions, and the Light Rail Station

Statement of Qualifications

All applicants must provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Failure to include an SOQ may disqualify an applicant from consideration.

A resume in lieu of the SOQ responses may disqualify an applicant from consideration. A standard or generic SOQ may disqualify an applicant from consideration.

Please review the Duty Statement and Desirable Qualifications for this position.

SOQ FORMAT INSTRUCTIONS:

• T he SOQ shall be no more than one page, single-spaced in 12-point Arial font .

PLEASE ANSWER THE FOLLOWING:

1. Describe your background, experience, education, and/or training that qualifies you for this position.

2. Describe your experience working with large fiscal data. What tools and specific techniques do you employ to visualize complex data for better analysis?

For assistance in uploading documents, including the SOQ, you may want to consider watching the following video from CalHR's Training Catalog: Upload SOQ to your Application Package

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Please refer to the Statement of Qualifications (SOQ) section at the bottom of this job bulletin for the filing instructions and the SOQ Question(s). Applications submitted without the SOQ may not be considered.