26-0190 Elementary Office Manager - Level 3 @ Kellogg Marsh Elementary

School Office Secretary

Work Schedule: 8.00 hours per day (8 a.m. - 4:30 p.m.) 208 days per year (Monday-Friday)

Reports To: Building Principal

Salary: Per Public School Employees negotiated salary schedule Level 3

PSE TRANSFER REQUESTS WILL BE CONSIDERED FOR THIS POSITION PRIOR TO SCREENING ANY OUT-OF-DISTRICT APPLICANTS.

Job Summary:

This position is responsible for performing all functions necessary for the efficient operation of the school office; providing exemplary customer service and consistently projecting a professional and positive image of the office; working independently in the performance of secretarial duties for the Administrator and/or other building staff; and directing the clerical tasks for the school office.

Minimum Qualifications:

• High School diploma or equivalent
• Two years previous secretarial experience required
• Previous experience in K-12 setting preferred
• Working knowledge of Microsoft Office Suite; Google Mail, Calendar, and Drive; InTouch; and Skyward preferred
• Experience and/or training with cultural, ethnic, and language diversity preferred
• Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance
• Proof of Immunization (if born 1/1/57 or later)
• I-9 Employment Eligibility in compliance with the Immigrations Reform and Control Act
• Completion of all district-required training within thirty (30) calendar days from hire date

Essential Job Functions:

This list of essential job functions is not exhaustive and may be supplemented as necessary. Depending upon individual assignment, the employee may perform all or a combination of several of the following duties:

• Arrange Coverage in Absence of Substitute
• Building Alarm (issue codes & maintain records)
• Building & ASB Budget (monitor, maintain, and retrieve information)
• Building Inventory
• Building Web Page & Social Media (create & maintain)
• Communication (communicate building information to staff/public)
• Conduct Employee Orientation
• Coordinate Daily Workload of School Office
• Create Documents-Forms
• Create-Maintain Database
• Data Entry
• Data Extraction (data mining)
• Financial Transmittals/Receipt Money
• Handle Emergencies for Staff or Students
• Keys (issue building keys and maintain records)
• Master Schedules (maintain course information in Skyward)
• Newsletter
• Paysheets (maintain data & generate reports)
• Prepare and Process District Documents-Forms
• Prior Approvals (create, account code & process)
• Requisitions (create, account code & process)
• Schedule Building Meetings
• State-Federal Reports (create & maintain)
• Student Fines & Fee Management
• Student Store (inventory, supervisor students)
• Substitute Check-In
• Substitute Online Absence Verification
• Supplies (maintain & order)
• Maintain consistent presence at assigned worksite and regular work hours
• Comply with all district policies and procedures
• Perform duties as requested by Building Administrator

The following job functions will be performed as needed during peak workflow or in the absence of other office staff:

• Attendance (maintain-retrieve student attendance data)
• Discipline (prepare letters and maintain data as directed)
• Filing & Maintenance of Student Records
• Mail (sort-distribute)
• Receptionist (greet public, answer phones)
• Schedule Translator for General Education Conferences
• Student Information (maintain and update confidential student records)
• Student Registration & Withdrawals
• SWIS Data Entry
• Truancy (prepare letters and maintain data based on federal/state law)

Desired Skills:

• Consistently listen, write, and speak in a clear and concise, well-organized manner
• Consistently problem-solve, seek new responsibilities, proactively prioritize, and multi-task
• Consistently resolve customer inquiries in a positive and timely manner
• Consistently treat people with respect, dignity, and fairness
• Consistently participate and support team ideas, changes, and decisions
• Consistently demonstrates technical expertise and practical knowledge of the job
• Consistently produces thorough, accurate work and meets timelines
• Consistently demonstrates a positive attitude and supports other through positive communication
• Consistently offers help when help is needed
• Consistently seeks to acquire new skills to demonstrate self-improvement
• Consistently demonstrate a high level of confidentiality

Work Environment:

The usual and customary methods of performing the job functions require the following physical demands: occasional lifting, carrying, pushing and/or pulling; some stooping, kneeling, crouching, and/or crawling; fine finger dexterity; work at computer for prolonged periods of time; frequent interruptions; meet deadlines with time constraints; and dealing with distraught and/or angry persons. Typically the noise level in this work environment is moderate.

Evaluation:

This position shall be evaluated periodically by the Building Administrator and/or assigns pursuant to the currently established district procedures and evaluation criteria. The process shall include an evaluation of the performance of the above essential job functions.

EQUAL OPPORTUNITY EMPLOYER (EOE):

Marysville School District provides equal employment opportunity and treatment for all applicants and employees in recruitment, hiring, retention, assignment, transfer, promotion, and training without discrimination based on race, color, religion, creed, national origin, sex (including pregnancy and related conditions), sexual orientation, gender expression or identity, age, honorably discharged veteran or military status, marital status, genetic information, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability.

The following Marysville School District employees/departments are designated to address questions and complaints of discrimination:

• Civil Rights: Executive Director of Human Resources; View phone number on click.appcast.io
• Harassment, Intimidation, & Bullying: Executive Director of Human Resources; View phone number on click.appcast.io
• Title IX:Executive Director of Human Resources; View phone number on click.appcast.io
• Section 504 and ADA: Executive Director of Special Education and Student Services; View phone number on click.appcast.io

Discrimination and discriminatory harassment may be reported to the district employee/department listed above by phone at View phone number on click.appcast.io. You also have the right to file a written complaint. Address: 4220 80th Street NE, Marysville, WA 98270.

The Marysville School District is a drug- and tobacco-free workplace.

Classification History:

Job description developed April 2005. Job description revised November 2006. Job description revised January 2008. Job description revised May 2008. Job description revised December 2015. Job description revised July 2018. Job description revised September 2023.

Marysville School District No. 25