Bookkeeper

Job Description

Job Description

Bookkeeper Organization: ANIZ
Reports To: Director of Operations

Position Summary

The Bookkeeper at ANIZ is responsible for maintaining accurate financial records, processing accounts payable and receivable, performing monthly reconciliations, and supporting month-end and year-end financial close. Reporting to the Director of Operations, this role uses QuickBooks Online to track financial activity by program, grant, and funding source, ensuring accurate reporting, strong internal controls, and compliance with applicable accounting standards and federal grant requirements. The Bookkeeper also supports grant reimbursements, financial audits, and ongoing improvements to accounting processes.

Key Responsibilities

• General Accounting: Record and maintain financial transactions in QuickBooks Online, using classes, locations, and tags to track activity by program, grant, and funding source.

• Accounts Payable: Enter vendor bills, verify account coding and approvals, prepare payment runs, and maintain accurate vendor records and W-9 documentation.

• Accounts Receivable: Record grant and contract revenue, donations, and other receipts; post deposits; and monitor outstanding receivables.

• Account Reconciliations: Perform monthly reconciliations of bank accounts, credit cards, and other balance sheet accounts, researching and resolving discrepancies promptly.

• Payroll Accounting: Record payroll journal entries from the payroll provider and allocate salaries and fringe benefits to applicable programs and grants.

• Financial Close: Support month-end and year-end close processes, including accruals, prepaid expenses, recurring entries, and preparation of supporting schedules.

• Grant Accounting Support: Assist with grant reimbursement requests and drawdowns by preparing and organizing supporting documentation for funders.

• Compliance and Documentation: Maintain organized, accurate, and audit-ready financial records and source documentation in accordance with organizational policies and applicable federal grant requirements.

• Audit Support: Assist with the annual financial audit and Single Audit by preparing requested schedules, pulling supporting samples, and responding to auditor requests.

• Financial Reporting: Assist with preparation of 1099s and other periodic financial and compliance reports.

• Internal Controls: Follow established financial policies and procedures and help strengthen internal controls, documentation practices, and accounting processes.

• Additional Duties: Perform other related accounting and administrative duties as assigned by the Director of Operations.

Qualifications

Required Qualifications

• At least two years of bookkeeping or accounting experience.

• Demonstrated hands-on experience with QuickBooks Online, including classes or locations, bank feeds, account reconciliations, and journal entries.

• Proficiency in Microsoft Excel and general office productivity tools.

• Strong attention to detail, organizational skills, and the ability to manage recurring deadlines.

• Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial and personnel information.

Preferred Qualifications

• Experience with nonprofit accounting, including restricted funds, grant tracking, and program-based expense allocations.

• Associate’s or bachelor’s degree in accounting, finance, or a related field.

• QuickBooks Online ProAdvisor certification.