Attendance Secretary

Attendance Secretary


PURPOSE
Provides administrative assistance and operates computer system related to student attendance; performs related work as required.


PERFORMANCE RESPONSIBILITIES
The primary function of an employee in this class is to provide clerical support for student absence reporting programs. Duties may include typing and preparing letters or documents using various software applications, entering data into District systems and applications, keeping absence records, logs, ledgers, and related documents and working within District and department specific processes and procedures. The work is performed under the supervision of the school principal. The primary duties of this class are performed in a general office environment.


ESSENTIAL DUTIES


Essential Duties and Responsibilities

• Answers incoming phone calls, accepts and records student absence calls;
• Operates standard and specialized office equipment, including computer hardware/software;
• Generates and distributes computer reports;
• Reviews absence reports for accuracy and completeness;
• Maintains absence reports and records;
• Maintains accurate absence data and records utilizing the computer;
• Types forms, letters or other documents;
• Performs all work duties and activities in accordance with District policies, procedures and safety practices.

Other Duties and Responsibilities

• Performs other related duties as required.

KNOWLEDGE, SKILLS AND ABILITIES


Knowledge of:

• Public relations and customer service techniques;
• Operation of standard and specialized office equipment including a personal computer and job-related software such as Word, Excel, or others;
• English grammar and punctuation;
• Basic math, accounting and recordkeeping;
• Current office practices and procedures;
• District policies and procedures.

Ability to:

• Keep accurate and detailed statistical reports;
• Perform a wide variety of clerical and administrative support duties;
• Follow written and oral instructions;
• Maintain records efficiently and accurately and to prepare clear and concise reports;
• Operate a variety of standard and specialized office equipment;
• Maintain effective working relationships with other school employees, supervisory personnel, and the public;
• Operate a personal computer including software applications appropriate to assigned duties;
• Communicate effectively both orally and in writing;
• Perform basic mathematical functions;
• Use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions;
• Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner;
• Maintain office, school, and individual confidentiality;
• Work independently.

QUALIFICATIONS

• High school diploma or GED equivalency; and
• Two years general office experience, preferably in a position requiring strong customer service or public relations skills; or
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

ESSENTIAL PHYSICAL ABILITIES

• Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicate effectively on the telephone and in person;
• Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and review and prepare documents and file them in a prescribed order, and organize documents and materials;
• Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a personal computer and standard office equipment;
• Sufficient personal mobility, agility, strength and physical reflexes, with or without reasonable accommodation, permits the employee to work at a keyboard for an extended period, move up to 20 pounds and work in an office environment.

EVALUATION
Yearly by supervisor.


TERMS OF EMPLOYMENT
To be determined by calendar year.
Regular attendance is an essential function of this job.

• If you are chosen for this position your employment with the District would be "at will". Employment at Will means that the employee or the District may terminate the employment relationship with or without cause, and with or without notice, at any time.
• As per Idaho Code 65-5-1/65-503: "Eligible veterans are provided advantages in public employment in Idaho..."