Mitigation Coordinator and Estimator

Job Description

Job Description

Who We Are

For over 37 years, Power Dry has been a trusted leader in water damage restoration throughout the Kansas City metro area, delivering fast, reliable service when homeowners need it most. Now,  Power Dry is expanding into North Carolina , bringing the same commitment to quality, customer service, and doing what we say we will do to a new market.

Position Overview 

As a Mitigation Coordinator and Estimator, you will manage insurance estimate creation, document control, file processing, and general administrative support. You will work cross-functionally with technicians, project managers, and external stakeholders to ensure all documentation and billing aligns with industry standards and insurance guidelines.

Key Responsibilities 

Insurance Estimating & Billing 

• Prepare detailed and accurate job estimates in accordance with insurance industry standards
• Collaborate with project managers and field technicians to gather scope-specific details
• Ensure estimates are submitted timely and follow up on pending approvals or revisions
• Support claim negotiations with insurance adjusters as needed

Administrative File Management 

• Create, organize, and maintain digital job files from intake to closeout
• Ensure all customer documentation, contracts, and photos are uploaded and accurately recorded
• Track job progress and follow up on outstanding paperwork or data
• Maintain internal databases and logs with up-to-date status and billing notes

Customer & Vendor Coordination 

• Respond professionally to incoming calls and emails, collecting detailed customer information
• Communicate with insurance companies and third-party administrators (TPAs) regarding estimate status and documentation
• Assist customers with billing-related questions and ensure a positive service experience

General Office Support 

• Perform administrative tasks including data entry, document formatting, reporting, and cross-team support
• Assist in refining internal billing workflows and administrative systems to improve efficiency
• Provide backup support to other office roles as needed during peak demand

Qualifications 

Required 

• High attention to detail with strong organizational and analytical skills
• Proficient with Microsoft Excel, document management, and basic office software
• Strong written and verbal communication skills
• Ability to prioritize multiple tasks in a fast-paced environment
• Self-starter with the ability to work independently and meet deadlines

Preferred 

• Previous administrative experience in the insurance or emergency restoration industry
• Working knowledge of insurance claim processes and documentation standards

Benefits 

• Starting Pay: $22.00/hour + performance-based bonus potential
• Health, Vison & Dental Insurance 
• Life Insurance 
• 401 (k) with company match
• PTO and Holidays