Administrative Specialist

Job Description

Job Description

Description

Keep Teams Connected and Operations Running Smoothly Behind the Scenes
Schedule: Full-time, days

The Administrative Specialist provides high-level administrative and operational support to department leadership, helping ensure efficient daily operations, strong communication, and organized workflows across the department. This role serves as a central point of coordination for projects, reporting, meetings, and community engagement activities while supporting continuous improvement and organizational effectiveness.

This is a great opportunity for someone who enjoys balancing multiple priorities, thrives in fast-paced environments, and takes pride in creating organized systems that help teams succeed.

Key Responsibilities

• Serve as a primary point of contact for department communication, including phone calls, emails, and team coordination 
• Provide administrative and clerical support to department leadership and team members 
• Maintain spreadsheets, software systems, filing systems, and departmental documentation to support operational efficiency 
• Assist with presentations, reports, dashboards, and other department materials 
• Coordinate meetings, trainings, logistics, and department-related events 
• Support community engagement activities and advisory board communications 
• Monitor departmental processes and identify opportunities for workflow improvements 
• Assist with receipt and distribution of deliveries and other operational support tasks 
• Contribute to monthly and quarterly reporting activities as assigned

Requirements, Skills, Knowledge and Expertise

• High School/GED required 

• Working knowledge of Windows operating systems and Microsoft Office tools, as well as expertise in the software used by the department required 
• Excellent oral and written communication skills and exceptional interpersonal skills required 
• Initiative to manage multiple projects using high-level analytical skills required 
• Organizational skills combined with good decision-making skills and the ability to be flexible in task assignments required 
• Must possess a valid driver’s license upon hire
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