Executive Assistant / Office Manager

Executive Assistant / Office Manager

Encinitas, California • Onsite

Industry: Media/Entertainment

Job Category: Administrative

Job Type: Direct Hire

Salary: $65,000 - $75,000 / Annually

Job Description

Position Title: Executive Assistant / Office Manager

This is a unique opportunity to combine executive support, office management, and project coordination within a dynamic entertainment company. As the Executive Assistant / Office Manager, you'll work directly with company leadership while serving as the operational backbone of a small, highly collaborative team. From managing calendars and coordinating travel to overseeing office operations and supporting special projects, no two days will look the same.

The ideal candidate is organized, resourceful, and thrives in an environment where initiative is valued. This role is perfect for someone who enjoys taking ownership, anticipating needs before they arise, and being a trusted partner to leadership. If you're passionate about music, entertainment, and working alongside creative professionals, this opportunity offers the chance to build a rewarding career within a growing organization.

Salary Range: $65,000 – $75,000+ / Year DOE

Responsibilities:

• Managing calendars and scheduling appointments
• Answering phones and routing calls appropriately
• Preparing notes for meetings and calls
• Coordinating travel arrangements including flights and accommodations
• Preparing daily schedule sheets
• Filing documents and managing office supplies
• Handling various personal and professional matters
• Anticipating needs and demonstrating resourcefulness
• Overseeing accounts payable and receivable
• Managing company contact lists and storage units
• Maintaining office facilities by coordinating with third-party vendors
• Handling incoming and outgoing mail and shipments
• Assisting with administrative needs of the owner's coffee shop
• Coordinating meetings and travel itineraries for executives
• Supporting staff on various projects as needed

Requirements:

• 3+ years of administrative experience in an office setting
• High school diploma
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Knowledge of Apple products
• Experience in any industry is acceptable; a passion for the music or comedy industry is advantageous
• Some experience in entertainment or events is preferred

Benefits:

• 100% medical coverage for employees
• 100% dental and vision coverage for employees
• 401k with profit sharing
• 10 days of paid time off and 5 sick days
• Company closure from Christmas to New Year's

If you are an Executive Assistant / Office Manager looking to take the next step in your career, apply now!