Base Administrator

Base Administrator

We are seeking a highly organized and detail-oriented Base Administrator to support the efficient day-to-day operation of our Minot, ND location. The successful candidate will serve as a key point of contact for employees, assist with administrative and HR-related functions, coordinate travel and training requirements, and ensure office processes run smoothly.

This role is ideal for an individual who thrives in a fast-paced environment, enjoys helping people, and can effectively manage multiple priorities while maintaining a high level of accuracy and professionalism.

Key Responsibilities

• Answer incoming phone calls and manage mail distribution for the assigned location.
• Serve as the primary point of contact for employees with general administrative and non-field-related inquiries.
• Complete and assist with daily, weekly, and monthly administrative reports and documentation.
• Order, distribute, and maintain inventory of Personal Protective Equipment (PPE).
• Create, enter, track, and receive purchase orders within the PO system.
• Partner with Human Resources to ensure all pre-employment requirements are completed for new hires.
• Assist with onboarding activities, including verifying new hire documentation and supporting orientation sessions.
• Coordinate and schedule employee training courses as required.
• Maintain and update employee records, including certifications, registrations, insurance information, and training records.
• Arrange and track accommodations, including hotels, flights, and workforce lodging/man camps.
• Administer and coordinate quarterly random drug and alcohol testing programs.
• Liaise with the IT department regarding office equipment, system access, and technical issues.
• Provide administrative support to management and perform other duties as assigned.

Required Skills & Experience

• Strong verbal and written communication skills.
• Excellent interpersonal and customer service abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and Teams).
• Exceptional organizational skills with strong attention to detail.
• Ability to manage multiple priorities and meet deadlines in a dynamic environment.
• Ability to work independently while also contributing effectively as part of a team.
• High level of professionalism, discretion, and confidentiality.

What We Offer

• Competitive compensation package
• Comprehensive benefits program
• Supportive and collaborative work environment
• Opportunities for professional growth and development
• Rewarding role that contributes directly to operational success