Legal Administrative Assistant

The Legal Administrative Assistant provides administrative, clerical, and legal support across the Legal department and SKNV business units. This role works directly with the Director of Legal Support and in-house counsel, managing core legal operations functions, supporting cross-functional compliance initiatives, and serving as owner of assigned programs. This position is 100% onsite in our Pompano Beach location.

Responsibilities

• Coordinate corporate registrations, annual reports, governance filings, registered agent accounts, certificates of good standing, and related compliance deadlines.
• Support facility licensing and renewals, PMP/waiver submissions, and regulatory reporting.
• Collect and maintain record of resale tax certificates
• Maintain trademark tracking and coordinate trademark matters with in-house counsel.
• Process records requests and prepare, review, proofread, and format legal correspondence and business documentation.
• Review and update customer-facing materials to ensure alignment with approved language and applicable standards.
• Provide legal, regulatory, and project support to in-house counsel, the Director of Legal Support, and other business units on cross-functional initiatives and special projects.

Required Skills

• Highly organized, detail-oriented, and accurate in maintaining records and documentation.
• Proactive problem-solver with strong analytical skills and sound judgment.
• Deadline-driven, with excellent follow-through and time-management skills.
• Able to manage multiple concurrent assignments and competing priorities.
• Discreet and professional when handling confidential and sensitive information.
• Strong written and verbal communication skills, with the ability to coordinate effectively across departments and with external stakeholders.
• Proficient in Docusign, Adobe, Microsoft Word, Excel, and Outlook.
• Comfortable learning and using business systems, databases, and document management platforms.

Qualifications:

• Minimum of 3 years of experience in legal administration, paralegal support, regulatory compliance, or a related field.
• Proficiency in Docusign, Adobe, Microsoft Office, particularly Word, Excel, and Outlook.
• Experience in a regulated industry such as healthcare, pharmacy, manufacturing, or other government-regulated sectors is a strong plus
• Ability to perform administrative duties requiring extended periods of sitting and computer use.