Human Resources Coordinator

Human Resources Coordinator The HR Coordinator serves as a resource to Columbia College employees in the education, communication and processing of employee benefit plans. The HR Coordinator will handle the administration of employee benefit plans (medical, dental, life, disability, flexible spending, HSA etc.), and all benefits-related projects for all employees. In addition, the HR Coordinator will act as a point of contact for hiring managers for recruitment processes. This position requires proactive, strategic thinking with hands-on execution of responsibilities. Essential Functions: Perform job duties in accordance with Columbia College's vision, mission and values, and contributes to the development of the Human Resources Department. Practice superior customer service. Fulfill additional responsibilities as assigned. Display respect and civility to all constituencies in all communications. Attend work timely and on a regular basis during the established hours of operation; work additional hours as business necessitates. Provide customer service to employees on a wide range of employee benefits related questions. Initiate the new employee on-boarding process (schedule first day orientations, new hire paperwork, new hire reporting, quarterly orientations, etc.) Coordinate with new hires including: process new hire paperwork (full time, part time, adjunct), new hire email correspondence (first week, month, 3 months), etc. Process benefit enrollments, benefit changes, address & name changes for all benefits and all employees in the providers systems as well as in Colleague. Oversee COBRA administration through third party vendor. Perform data entry and reconciliations of employee benefits and payroll. Supports recruiting and interview processes and facilitates the hiring of qualified candidates by working closely with departmental managers to assess required skills and competencies for open roles. Conducts background checks and employee eligibility verifications. Performs routine tasks required to administer and execute human resource programs. Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff. Scan HR documents (new employee files, benefits files, etc.) into paperless filing system. Provide oversight and maintenance/updates/retention of I-9's; run quarterly termination reports; E-Verify; and new hire reporting. Perform monthly reconciliations of benefit plan premiums and pay insurance bills. Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications. Adjunct hiring, initiate and perform semi-annual adjunct end-dating process, perform data entry of adjunct end-dating process. Maintain Colleague system for ACA purposes. Work with providers and third party administrators to resolve questions, problems and claims issues and work to ensure quality. Serve on and attend meetings of various committees. Coordinate Human Resources sponsored events (i.e., Employee Appreciation Luncheon, Fall Festival, Wellness Fair, Job Fair, United Way campaign, etc.). Assist with and keep present on Human Resources compliance regulations for both state and federal levels. Maintain the HR SharePoint site. Assist with the coordination of yearly open enrollment for benefits. Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff. Create and maintain internal HR procedure manuals for all HR processes. Provide backup support to the other HR employees. Utilize a new human capital management system college-wide for recruitment, position control, benefit administration, time and attendance tracking, and performance management. Supervisory Responsibility: No Position reports to: Deputy Chief Human Resources Officer Required Core Competencies and Professional Experience: Ability to fluently read, write, and understand the English language. Proficiency with the following, but not limited to: active listening; speaking; writing; critical thinking; judgment and decision making; monitoring; reading comprehension; time management; coordination; and management of personnel resources. Proficiency for using a variety of computer and technology-related software and equipment, including Microsoft Office products and database systems. Proficiency in using web-based technologies, including database systems. Ability to work independently and in a team environment, with or without direct supervision. Excellent communication, interpersonal, customer service, and organizational skills. Human Resources experience with knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, employee relations, and personnel information systems Ability to foster and create positive professional relationships with all other College units Critical evaluation of work by developing specific goals and plans to prioritize, organize, and accomplish tasks Demonstrate at all times professional and ethical practices when communicating to supervisors and co-workers Ability to successfully manage and prioritize multiple tasks at the same time Required Level of Education: In Required Professional Certification(s): In Preferred Level of Education: Bachelor's In Human Resources or related field Preferred Professional Certification(s): Other Requirements: Ability to satisfy, within the parameters set by the College and consistent with applicable federal, state and local laws, a criminal background check as a condition of employment. Special Requirements (if any): Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals seeking accommodation should contact the Human Resources Department without delay. While performing the duties of this job, the employee is regularly required to sit for long periods of time, talk, and hear. The employee is required to use hands and fingers to handle or feel; reach with hands and arms; climb or balance; and stoop, kneel, or crawl. Employee must be able to type on a computer keyboard and use a computer monitor on a regular basis. Work Conditions: The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is rarely exposed to outside weather conditions; however, possible exposure to hazards and physical risks to personal safety may occur while operating certain equipment. The noise level in the work environment is usually mild. #J-18808-Ljbffr