Accounting Assistant/Receptionist

We are looking for an Accounting Assistant/Receptionist to perform daily accounting tasks that will support our financial team. Accounting Assistant responsibilities include managing expense reports and reimbursements, entering financial transactions into our internal databases and reconciling invoices. If you have an Accounting degree and are interested in gaining experience in bookkeeping procedures, we’d like to meet you. Ultimately, you will help our Accounting department run smoothly, ensuring transparency and efficiency in all transactions.

Responsibilities

Reconcile invoices and identify discrepancies

Create and update expense reports

Process reimbursement forms

Prepare bank deposits

Enter financial transactions into internal databases

Check spreadsheets for accuracy

Maintain digital and physical financial records

Issue invoices to customers and external partners, as needed

Review and file payroll documents

Participate in quarterly and annual audits

Skills

Work experience as an Accounting Assistant or Accounting Clerk

Knowledge of basic bookkeeping procedures

Familiarity with finance regulations

Good math skills and the ability to spot numerical errors

Hands-on experience with MS Excel and accounting software (e.g. QuickBooks)

Organization skills

Ability to handle sensitive, confidential information

Prepare accounting receivable invoices for EWTN

Perform basic accounts payable and accounts receivable duties

Reconcile bank accounts and balance sheet accounts

Entering accounts payable invoices into accounting software and appropriate spreadsheets

Maintain accounts payable, accounts receivable and cash deposit files

Prepare monthly general ledger/bank reconciliations

Reconcile bank and general ledger accounts

Perform various accounts payable duties

Entering invoices into accounting system

Prepare payroll bank account reconciliations

Maintain all accounts payable reports, spreadsheets and corporate accounts payable files

Maintain accounts receivable ledger and record cash receipts

Perform monthly bank reconciliations using the accounting software bank reconciliation tool

Adjusting journal entries to general ledger accounts

Reconcile various general ledger accounts

Account payable and/or receivable invoices into the accounting system

Prepare reports for professional development expenses incurred by staff

Balancing the general ledger accounts

Assisting accounting manager with accounting month end

Prepare monthly general ledger account reconciliations