Legal Receptionist & Administrative Coordinator

Legal Receptionist & Administrative Coordinator

Our client is seeking a professional and dependable Legal Receptionist & Administrative Coordinator for their office in Los Angeles, CA. The role involves answering phones, scheduling conference rooms, coordinating the hospitality team, and providing exceptional customer service within a legal environment. The ideal candidate will have legal experience, excellent communication skills, and the ability to maintain a high level of professionalism.

Responsibilities:

• Provide exceptional customer service to the firm, assisting law partners, paralegals, and legal administrative assistants.
• Greet all visitors and employees, offering a professional and welcoming experience.
• Schedule meeting rooms and ensure they are equipped with necessary supplies, beverages, and video conferencing tools.
• Answer all incoming telephone calls professionally, following firm/Ricoh phone etiquette.
• Participate in company and community service events or firm initiatives.
• Perform light clerical duties, including preparing documents, maintaining files and calendars, and scheduling appointments and meetings.
• Prepare legal documents and correspondence from drafts or dictated text.
• Manage calendars and assist in meeting deadlines.
• Maintain an organized workspace and perform light housekeeping duties.
• Build professional relationships with clients and employees within the firm.
• Educate oneself on the firm culture, key people, and their roles, and assimilate into the culture.
• Understand and adhere to firm culture and expectations regarding client and visitor greetings.
• Maintain visitor and guest security procedures.
• Monitor the whereabouts of attorneys and staff to handle telephone calls, visitors, and questions appropriately.
• Serve as a firm concierge, familiarizing oneself with the area, restaurants, coffee houses, etc.
• Maintain a professional appearance and cleanliness of the firm lobby.
• Order supplies when necessary and organize supply rooms and closets.
• Perform light hospitality duties such as providing coffee, water, and ordering food and drinks.
• Perform other duties as assigned.

Minimum Qualifications:

• High school diploma or equivalent.
• 1-2 years of experience in a similar role, preferably within a legal environment.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and manage multiple tasks.
• Proficiency in Microsoft Office and basic computer applications.
• Must be fully vaccinated and provide proof on the first day.

Required Skills:

• Experience in mailroom operations and ordering supplies.
• Ability to perform clerical tasks and provide administrative support.
• Strong customer service skills.

Benefits:

• Medical
• Dental
• Vision
• Eye Care

Additional Information:

• Report to Venable LLP, 2049 Century Park Suite 2300, Los Angeles, CA 90067.
• Dress code is business professional in black attire.
• Parking is validated.