Travel Coordinator

Description Closing Date: 10th July 2026 Fueled by bold ambition. Cadillac Formula 1® Team is seeking a highly organized and proactive Travel Coordinator to support the planning and execution of complex domestic and international travel for our Commercial organization. Reporting to the Travel Manager, this role will play a critical part in ensuring seamless travel operations in a fast-paced, high-performance motorsport environment. Main duties including but not limited to the following: Coordinate complex domestic and international travel arrangements for Commercial Team Members, including flights, accommodations, ground transportation, visas, and related logistics. Provide support with Race and Test travel arrangements (flights and accommodations) as required for the Commercial team. Assist the Travel Manager with building new relationships with key suppliers. Ensure all travel arrangements comply with company policies and approved budgets. Maintain accurate and detailed records of travel arrangements and associated costs. Provide occasional out-of-hours support related to urgent travel changes or operational disruptions and manage Team Member profiles, ensuring personal data, loyalty programs, frequent flyer details, and visa information are kept up to date. Oversee passport tracking and renewal requirements for all travelling Commercial Team Members. Coordinate visa applications and supporting documentation for ad hoc international travel Commercial Team Members. Arrange all international driving permits as required for main and second drivers of the Commercial travelling team. Manage all associated admin for the approved travel requests such as hotel, flight and credit card reconciliations, processing purchase requisitions and invoices for the Commercial Team Members. Deliver a high level of service and responsiveness to senior commercial stakeholders and traveling team members. Coordinate and manage travel documentation requirements including visas, passports, international driving permits, and related compliance needs for the Commercial Team Members. Requirements What do we need from you? Essential: Proven experience in managing travel arrangements in a fast-paced environment. Effective time management skills, with the ability to manage multiple tasks and changing priorities whilst maintaining meticulous attention to detail. Good inter-personal skills & ability to communicate at all levels with a strong commitment to providing excellent service. Demonstrated ability to work well under pressure, meet deadlines consistently and exhibit excellent problem-solving capabilities. Must be able to work effectively both independently and as part of a team. Exceptional attention to detail, responsiveness, and the ability to adapt quickly to changing schedules and operational priorities. Ability to handle confidential and sensitive information with professionalism and discretion. Desirable: Experience of IFS. Experience using Sabre or another Global Distribution System (GDS) strongly preferred. Experience supporting travel operations within motorsport, professional sports, entertainment, hospitality, or another fast-paced international environment preferred. A team like no other. The Cadillac Formula 1® Team challenges conventions and redefines success through bold ambition, cutting-edge innovation, and an unwavering commitment to precision and excellence—on and off the track. This includes offering industry-leading pension, generous time off and, as part of a global brand, huge potential for career development. Please note: Successful candidates must either be a U.S. Person (defined by U.S. law as U.S. citizen, U.S. permanent resident, asylee, or refugee) or a non-U.S. Person who is eligible to obtain any required export control authorization. As an equal opportunities employer, we are committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy or maternity, race or ethnicity, religion or belief, gender identity or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply. At The Cadillac Formula 1® Team, all Team Members are expected to actively support and uphold our policies and procedures, including those focused on Environmental responsibility, Sustainability initiatives, Inclusion and Health and Safety practices. Please note that additional security checks may be required as part of the recruitment process. This may include a background check covering a minimum of the past five years and a criminal record check. #J-18808-Ljbffr