IT Purchasing and Contract Coordinator

Job Description

Job Description

LOOKING FOR ONLY CURRENT ARIZONA RESIDENTS

• Any combination of training, education, and experience equivalent to graduation from an accredited college or university with a bachelor's degree in Purchasing, Public or Business Administration, or related field
• 3 - 5 years professional-level experience involving procurement of equipment and services, and contract administration with a formalized purchasing program (preferably municipal)
• Microsoft Suite experience

• IT procurement and contract administration, license compliance management, and/or asset management experience is preferred
• Financial ERP experience

• College-level coursework in purchasing, public procurement, financial accounting, business or contractual law, or computer technology related subjects are highly desirable.  
• Professional certification as a Certified Technology Procurement Executive (CTPE) or Certified Professional Contracts Manager (CPCM) is also highly desirable.

• Supports the Department of Innovation & Technology (DoIT) Purchasing Team with Citywide IT purchasing and contract coordination.

• Performs professional‑level work in formal purchasing, contract negotiation, software licensing, and IT asset management.

• Develop scopes and technical specifications for IT projects with customers and SMEs.

• Draft, review, and manage RFBs, RFPs, and RFIs.

• Review, compare, and negotiate vendor proposals, bids, and contract documents.

• Draft, edit, interpret, and clarify contract terms, legal requirements, and specifications.

• Recommend or award contracts and monitor contract expenditures.

• Track and manage software licenses and enterprise agreements for compliance and strategic planning.

• Respond to inquiries regarding contract award criteria and procurement decisions.

• Prepare Council Reports and attend Council Study Sessions to address questions.

• Ensure all purchasing and contracting activities align with City and DoIT strategies.

• Exercise independence and initiative in managing formal IT purchasing and contract administration.

• Conduct complex negotiations requiring broad knowledge of IT systems, public procurement law, and City regulations.

• Review work of others to ensure compliance with policies, procedures, and legal guidelines.

• Work under general supervision with performance reviewed through meetings, reports, and stakeholder interactions.

• Strong background in formal IT purchasing and contract negotiation (software, hardware, systems).

• Experience working between IT departments and centralized procurement offices.

• Skilled in developing scopes/specifications, drafting solicitations, evaluating bids, and negotiating contracts.

• Proficient in monitoring expenditures, license compliance, researching procurement history, and preparing Council Reports.

• Experienced in PO creation, quote gathering, delivery tracking, invoice processing, and procurement card reconciliation.

• Familiar with IT asset management best practices and procurement/contract law.

• Able to manage competing priorities, communicate effectively, and produce accurate, detailed work.

• Proficient in Microsoft Office; ERP experience (CGI Advantage) highly desirable.

• Collaborative, customer‑focused, and effective in working with peers, vendors, and partners.