Receptionist And Administrative Assistant

Job Description

Job Description

Job Title: Receptionist and Administrative Assistant

Book A Meeting with me for Direct Consideration!:

Job Description

The Receptionist and Administrative Assistant serves as the first point of contact for employees, visitors, vendors, and external partners. This role maintains a professional front desk environment, manages building access and security procedures, and answers and routes incoming phone calls in a courteous and efficient manner. The position also provides Excel-based reporting and administrative support for multiple departments, assists with conference room setup and meeting logistics, and coordinates lunches, catering, and other services as needed. This is an excellent opportunity for a detail-oriented professional who enjoys supporting daily office operations and is looking for room to grow and take on additional responsibilities.

Responsibilities

• Greet and check in visitors, vendors, and employees while ensuring proper building access and adherence to security procedures.
• Answer, screen, and route incoming phone calls in a professional and courteous manner.
• Maintain accurate visitor logs and support a professional, welcoming lobby environment.
• Schedule, set up, and break down conference rooms for meetings, including coordination of seating, technology, and supplies.
• Coordinate and order lunches, catering, and meeting-related services as requested.
• Prepare, update, and maintain reports in Microsoft Excel, including tracking, data entry, and basic analysis for various departments.
• Provide administrative support and assist with ad hoc projects for internal teams as needed.
• Communicate effectively with internal departments to support smooth daily office operations.
• Monitor front desk activity and help ensure a safe, organized, and professional office environment.
• Perform other duties as assigned to support the overall functioning of the office.

Essential Skills

• 3+ years of administrative experience in an office environment.
• Proficiency in Microsoft Excel, including data entry, tracking, and basic reporting.
• Strong administrative skills, including organization, time management, and attention to detail.
• Excellent verbal and written communication skills for interacting with visitors, vendors, and employees.
• Ability to manage a multi-line phone system and route calls in a professional manner.
• Demonstrated ability to maintain confidentiality and follow security procedures.
• High School Diploma or equivalent.

Additional Skills & Qualifications

• Experience providing administrative support to multiple departments or teams.
• Comfort working independently at a front desk in a high-visibility role.
• Strong customer service orientation with a professional and welcoming demeanor.
• Ability to coordinate meeting logistics, including room setup, technology, and catering.
• Desire and capacity to grow and take on additional responsibilities over time.

Work Environment

This role is based on-site at the reception desk in a professional office setting. The position follows firm hours, Monday through Friday from 7:30 a.m. to 4:30 p.m. The Receptionist and Administrative Assistant primarily works seated at the front desk in an independent role, serving as the central point of contact for visitors and calls. The environment is structured, organized, and customer-facing, with frequent interaction with internal departments and external partners. Professional attire is expected to maintain a polished and welcoming front desk presence.

This is a Contract to Hire position based out of Blauvelt, NY.

The pay range for this position is $18.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Blauvelt,NY.

This position is anticipated to close on Jun 12, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on jobswipe.net for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.