Disbursements Associate

Job Description

Job Description

We are looking for a detail-oriented Disbursements Associate to support accounts payable operations and vendor management in LaVergne, Tennessee. This role is ideal for someone who enjoys investigating discrepancies, keeping vendor accounts accurate, and contributing to the financial stability of a growing organization. You will work closely with internal teams and external partners to ensure payments are processed correctly, records remain current, and issues are resolved quickly.

Responsibilities:

• Manage a group of vendor accounts and oversee invoice review, approval tracking, and timely payment processing.

• Investigate billing discrepancies, identify root causes, and resolve issues before they affect payment schedules or vendor relationships.

• Complete regular reconciliations of vendor statements, including tracking credits and confirming proper account application.

• Review accounts payable aging and take action to keep outstanding balances within agreed payment terms.

• Coordinate with procurement, receiving, and operations teams to address invoice, purchase order, and receipt mismatches.

• Assist with weekly disbursement activities, including payment runs, check processing, and related reporting.

• Maintain organized records and thorough reconciliation documentation to support audit readiness and payment accuracy.

• Recommend and support process improvements that increase efficiency, strengthen controls, and reduce payment errors.

• At least 2 years of experience in accounts payable, vendor mangement, or a closely related finance support role.

• Proven ability to reconcile vendor accounts and manage invoice discrepancies with accuracy.

• Experience working in a high-volume environment with multiple deadlines and shifting priorities.

• Strong attention to detail and a proactive approach to researching and resolving issues.

• Effective communication skills with the ability to collaborate across departments and with vendors professionally.

• Working knowledge of Excel and experience using an ERP or accounting platform such as NetSuite or a comparable system.

• Familiarity with purchase orders, invoice coding, check runs, and invoice processing.

• Exposure to inventory, distribution, or fulfillment-based environments is preferred.