OFFICE ASSOCIATE

Job Requisition ID: 56953Opening Date: 06/22/2026Closing Date: 07/07/2026Agency: Environmental Protection AgencyClass Title: OFFICE ASSOCIATE - 30015 Skill Option: Keyboarding Bilingual Option: NoneSalary: Anticipated Starting Salary (Effective 7/1/26) $4,144 a month; Full Range $4,144 - $5,429 a monthJob Type: SalariedCategory: Full Time County: SangamonNumber of Vacancies: 1Bargaining Unit Code: RC014 Clerical Employees, AFSCMEMerit Comp Code: This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. ***Please upload a copy of your official/unofficial transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application. *** Note: The Illinois Environmental Protection Agency must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended. Sponsorship for Employment The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.Position Overview The Illinois Environmental Protection Agency (IEPA), Bureau of Water (BOW), Administrative Support Unit is seeking a motivated Office Associate, Option 2, to provide essential support to the technical and professional staff within the Administrative Support Section. We are looking for a candidate who is highly organized, detail-oriented, and adaptable in a collaborative, fast-paced environment. Strong communication skills—verbal, written, and electronic—are crucial for working effectively with both internal and external stakeholders. The benefits of working at the IEPA include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply.Essential Functions Performs variety of complex and specialized clerical information duties utilizing a personal computer, and related office machinery/equipment for the technical/professional staff in the Administrative Support Section, Bureau of Water (BOW) Performs database file maintenance such as, Agency Environmental Management System (AEMS), Loan & Grants Tracking System (LGTS), Integrated Compliance Information System (ICIS), etc. utilized by the Bureau of Water Serves as office receptionist. Maintains complex and specialized filing systems for the Bureau of Water. Handles mail correspondence for the Bureau of Water. Performs other duties as required or assigned which are reasonably within the scope of the duties. Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of high school and two years of office experience. Requires skill in keyboarding accurately at 45 words per minute. Preferred Qualifications Prefers extensive knowledge of office practices, procedures and programs. Prefers extensive knowledge of composition, grammar, spelling and punctuation. Prefers working knowledge of basic mathematics. Prefers elementary knowledge of agency programs, rules and regulations. Prefers the ability to follow oral or written instructions. Prefers the ability to operate commonly used manual and automated office equipment and perform routine maintenance. Prefers the ability to utilize a personal computer with knowledge of Microsoft Word, Access and Excel software. Conditions of Employment Requires ability to pass a name-based background check. *The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.Work Hours: 8:30 am - 5:00 pm Monday - Friday 1 hr lunchHeadquarter Location: 2520 W Iles Ave, Springfield, Illinois, 62704Work County: Sangamon Agency Contact: Joe MercierEmail: View email address on click.appcast.io #: 217-785-2361Posting Group: Office & Administrative Support This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs). Agency Statement: The mission of the Illinois Environmental Protection Agency (IEPA) is to safeguard environmental quality, consistent with the social and economic needs of the State of Illinois, so as to protect health, welfare, property and the quality of life. IEPA works to safeguard the state’s natural resources from pollution to provide a healthy environment for its citizens. By partnering with businesses, local governments and citizens, IEPA is dedicated to continued protection of the air we breathe and our water and land resources.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: View email address on click.appcast.io View email address on click.appcast.io