Administrative Specialist Senior

Advertisement Closes

7/25/2026 (8:00 PM EDT)

2603309

Administrative Specialist Senior

Pay Grade13

Salary

$41,903.76 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK

Click here for more details on state employment.

Hiring Agency

Justice & Public Safety Cabinet | Department of Corrections

Location

3111 Spurr Road
Lexington, KY 40511 USA

Description

At the Kentucky Department of Corrections, the Division of Education plays a crucial role supporting thedepartment and the reentry of offenders back into the community. The mission of the Division of Education isto prepare every offender through the advancement of academic achievement and work ready skills for successfulreentry.

As education corrections professionals, it is our job to assist in the rehabilitation and reentry of offendersby working within the department, with community partners, and state agencies to increase community safety andreduce recidivism rates. The administrative specialist senior will provide support to the RoedererCorrectional Complex Education Center in planning, facilitating, and coordinating educational opportunitieswithin the correctional environment.

Responsibilities include, but are not limited to, the following:

• Serves as administrative liaison and point of contact for the Education Center at the institution forother programming, facility leadership, and for all school related activities.
• Responsible for acting on behalf of the Corrections Regional Education Administrator (CREA) when he or she is away from the school.
• Plans and organizes all administrative duties of the office (i.e., record keeping, inmate state pay,meeting minutes, maintain incentives, notification memos, etc.).
• Utilizes Kentucky Offender Management System (KOMS), Technical Education Database System (TEDS),and SharePoint in addition to all other office equipment and computer software applications in order to processand account for inmate student attendance and program enrollment criteria, including educational historyverification for inmates.
• Completes school purchases and inventory including teaching supplies and vocational programmachinery maintenance records.
• Maintains credentials with Pearson VUE® as a Certified Test Administrator in order to proctor studentGED Exams and Ready-Test® Exams in partnership with KY Adult Education.
• Schedules, accounts for, proctors, andadministers GED Exams to inmates while maintaining records in GED Manager.
• Develops and implements processes to assist in the complex task of GED accreditation for institutions.
• Gathers, compiles, maintains, and coordinates various data, data analysis, and reporting as required by theinstitution and central office, including grant reports, academic, vocational, and other reportingrequirements.
• Maintains certification in the Test of Adult Basic Education (TABE) administration.
• Administers the TABE testing program to include registration, testing sessions, scoring, dissemination of results, andrecording in KOMS.
• Provides security daily by overseeing building janitors and making security rounds.
• Enters attendance for building janitors in KOMS.
• Prepares supply orders for building custodial needs and submits work orders for repairsneeded in the Education Center.
• Performs other assigned duties as assigned.

The ideal candidate would possess the following:

• Strong verbal and written communication skills
• Organization skills
• Technology skills
• Displayed ability to complete work related activities in a professionalmanner
• Multitasking skills
• Ability to plan
• Attention to detail
• Critical thinking skills
• Ability to analyze data to forecast positive outcomes
• Ability to work well in a team-oriented environment
• Ability to adapt to the ever-changing needs of the department, division, andfacility

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Donna McClamroch at View email address on click.appcast.io.

An Equal Opportunity Employer M/F/D