Executive Coordinator

Executive Coordinator

Our client is seeking an Executive Coordinator to provide high-level administrative support to executive leadership. This individual will serve as a trusted partner to management, ensuring daily operations run efficiently while managing complex schedules, communications, and special projects.

Key Responsibilities

• Coordinate and manage executive calendars, meetings, and travel arrangements to optimize leadership productivity.
• Prepare professional correspondence, reports, presentations, and meeting materials with a high degree of accuracy and confidentiality.
• Act as a key point of contact between executives, internal departments, and external stakeholders.
• Organize and facilitate meetings, including agenda preparation, note-taking, and follow-up on action items.
• Monitor and prioritize incoming communications, ensuring timely responses and appropriate escalation when necessary.
• Assist with special projects, research initiatives, and administrative processes that support organizational objectives.
• Maintain confidential records, documents, and executive files while ensuring compliance with company standards.
• Support event planning, executive functions, and other business-related activities as needed.
• Identify opportunities to improve administrative workflows and implement efficiencies across executive support functions.

Qualifications

• Bachelor's degree preferred; equivalent professional experience will also be considered.
• 5+ years of experience supporting senior executives, leadership teams, or C-suite professionals.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills with strong attention to detail.
• Proven ability to manage multiple priorities, deadlines, and confidential information.
• Strong organizational, problem-solving, and decision-making abilities.
• Ability to work independently while maintaining a collaborative approach with team members and stakeholders.

Additional Details

• Full-time, direct-hire opportunity.
• Primarily onsite role located in San Antonio, TX.
• Opportunity to work closely with executive leadership and contribute to key business initiatives.
• Professional environment with opportunities for growth and development.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.