Executive Administrative Assistant LATAM Regional Leadership Team (Hybrid)

Executive Administrative Assistant LATAM Regional Leadership Team

We are seeking a highly experienced, proactive, and collaborative Executive Administrative Assistant to support the LATAM Regional Leadership Team.

This is an ideal position for a career Executive Assistant who thrives in a fast-paced, highly visible and dynamic environment and enjoys working across countries, functions and senior leadership teams. The successful candidate will play an important role in enabling the LATAM Regional Leadership Team to operate effectively by managing complex priorities, coordinating key regional activities, and ensuring leaders are well prepared for important meetings, events and decisions.

The position requires initiative, exceptional judgment, discretion, attention to detail and organizational skills, together with the ability to anticipate needs, manage competing priorities and operate with a high degree of independence and accountability. The successful candidate will be a proactive problem solver who continuously looks for opportunities to simplify processes, strengthen collaboration and improve how the regional team works together.

Key Responsibilities

• LATAM Regional Leadership Team Support
• Manage complex calendars, appointments and meetings, proactively prioritizing commitments and ensuring effective use of leadership time.
• Anticipate upcoming priorities and ensure leaders have appropriate materials, background information and pre-reads in advance of key meetings.
• Monitor and coordinate requests requiring leadership review, approval or follow-up.
• Handle sensitive and confidential information with discretion and sound judgment.
• Regional Leadership Team Coordination
• Support the operating rhythm of the LATAM Regional Leadership Team, including leadership meetings, business reviews, planning sessions and other key regional forums.
• Coordinate meeting logistics, agendas, pre-reads, presentations and other materials in partnership with meeting owners and functional teams.
• Maintain visibility of key leadership milestones, regional meetings and important business events.
• Track key follow-ups and help ensure appropriate actions are communicated and progressed.
• Partner closely with administrative colleagues across LATAM, our company's International and global teams to coordinate leadership activities and resolve scheduling or logistical challenges.
• Meetings, Events & Communications
• Coordinate regional Town Halls, leadership meetings, off-sites, face-to-face meetings and other special events.
• Manage end-to-end meeting logistics, including conference rooms, venues, virtual meeting technology, catering, transportation and other meeting requirements.
• Support preparation and distribution of agendas, presentations, briefing materials and meeting communications.
• Maintain regional distribution lists, Teams/SharePoint sites, calendars and other shared resources as appropriate.
• Coordinate internal and external visitors, including scheduling, meeting arrangements and on-site logistics.
• Support regional communications and organizational activities as appropriate.
• Travel & Expense Management
• Coordinate complex domestic and international travel across LATAM and globally, including flights, hotels, ground transportation, itineraries and required documentation.
• Create detailed itineraries and proactively adjust arrangements as business priorities or travel requirements change.
• Prepare, process and reconcile expense reports in accordance with company policies.
• Support purchase orders, payment requests, invoices and other financial administrative processes as required.
• Coordinate with appropriate internal teams and external vendors to support travel and meeting requirements.
• Regional Administrative Excellence
• Build strong relationships with Executive Assistants and administrative colleagues across LATAM, Global, our company's International and the broader organization to enable effective coordination and information flow.
• Act as a key point of connectivity across the regional team, helping leaders and teams navigate schedules, meetings and regional processes.
• Identify opportunities to simplify and improve administrative and operating processes.
• Share best practices and provide guidance or support to administrative colleagues across the region where appropriate.
• Proactively identify issues, anticipate needs and propose solutions.
• Support special projects and other regional priorities as needed.

Position Qualifications

Education

• Minimum Requirement: High School Diploma or equivalent.
• Preferred: Advanced education or relevant professional certifications, such as Certified Administrative Professional or project management training/certification.

Required Experience & Skills

• Minimum of 10 years of administrative experience, including at least 5 years supporting senior executives or senior leadership teams.
• Demonstrated experience managing complex calendars, international travel and multiple competing priorities.
• Ability to work independently with limited supervision while maintaining exceptional accuracy and attention to detail.
• Strong judgment and demonstrated ability to handle highly sensitive and confidential information.
• Excellent organizational and prioritization skills, with a demonstrated ability to manage multiple workstreams and meet deadlines.
• Excellent interpersonal and communication skills, with the ability to interact effectively with senior leaders and colleagues across all levels of the organization.
• Ability to work effectively across countries, cultures, functions and time zones.
• Proactive, forward-thinking and solutions-oriented mindset, with the ability to anticipate needs and resolve issues.
• Strong collaboration skills and demonstrated ability to build trusted relationships across teams.
• Ability to remain flexible and effective in a fast-paced environment where priorities may change quickly.
• Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, OneNote and SharePoint.

Preferred Experience & Skills

• Previous experience supporting a regional or multinational leadership team.
• Experience working across multiple LATAM markets and/or within a global organization.
• Experience supporting Chief of Staff, PMO or enterprise-level leadership activities is a plus.
• Experience coordinating senior leadership meetings, Town Halls, regional events and complex international travel.
• Proficiency with SAP or similar systems for processing expense reports, purchase orders, payment requests and related transactions.
• Strong technology aptitude and demonstrated willingness to adopt new digital tools and ways of working.
• Spanish language capability, in addition to English, is preferred.

The salary range for this role is: $100,400 - $158,000

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.

We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days.