Secretary (OA)

Duties

Manages incoming and outgoing correspondence, prepares and edits reports and official documents, tracks controlled correspondence, and ensures accuracy, completeness, and timely distribution of written communications.

Prepares reports, forms, presentations, and data summaries; maintains automated tracking systems and program databases; and utilizes office automation software and electronic health and administrative systems to support program operations.

Coordinates calendars, appointments, conferences, and meetings for management and staff; arranges meeting logistics, researches relevant background information, and ensures schedules and supporting materials are maintained.

Serves as the primary administrative point of contact for staff, visitors, federal agencies, and the public; responds to inquiries regarding departmental operations, policies, and procedures, resolves routine issues, and refers complex matters to appropriate personnel.

Performs administrative and operational support functions, including purchasing, expenditure tracking, time and attendance, travel and training documentation, personnel actions, property and fleet management, records tracking, and dissemination of updated administrative guidance.