Project Administrator at Johansen Construction Company in Kirkland, Washington

Project Administrator

The Project Administrator assists & supports the Project Management team in performing administrative functions such as assisting in transmitting of documents to/from Client/Subs/Suppliers/etc, general Document Controls, monthly billings, assisting in subcontractor & supplier billings/invoices, assisting in job-site employee on-boarding & off-boarding, and other tasks as assigned by the Project Manager.

The Project Administrator processes and tracks submittals to owner, contacts subs for items to be submitted, processes and tracks formal correspondence with Clients and Subcontractors, creates and processes subcontracts, assists Contract Administrators and Project Engineers with job-site compliance tracking, creates purchase orders, processes and codes all invoices for payment, requests for information, follows up with owner response to sub requesting information, cost outs all extra work orders, and works with owner for agreed payments, completes new hire paperwork, orientation and drug test with craft, tracks training hours monthly and reports to the owner for payment, orders supplies for job office, assists Safety Department with inventory maintenance of PPE on site, procures monthly billing lien release and waivers, sends out pre-lien notices as needed, SL compliance updating and tracking, project information sub/supplier tracking updates, enters certified payrolls into required payroll platforms such as LNI or LCP Tracker, project based document controls, data entry - PM projects, PM contracts, PM firms, filing field paperwork, assists with truck ticket logs.

This position requires two or more years of experience performing work in the role of Project Administrator or similar position. A college degree in a related field of study is preferred but not required for candidates with proven past work experience. Proficiency in MS Office Suite including Word, Excel, Publisher and PowerPoint is required. Experience and proficiency in Vista Viewpoint and HCSS Heavy Job is preferred. To successfully perform the essential duties of this position, an individual must be able to sit at a desk for four or more hours per day, and frequently lift and carry objects up to 25 pounds. Reasonable accommodations may be made to assist individuals with disabilities to perform essential job functions.