Space and Facilities Specialist I

Summary

The Clerk's Office of the U.S. District Court for the Northern District of Alabama is comprised of over 50 professional staff providing administrative and operational support to 15 federal judges located across 5 geographical divisions covering 31 counties. The District enjoys a friendly and talented staff, an interesting and evolving workload, and collegial agency relationships across the U.S. Government.

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Duties

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This position is organized in the Administrative section of the U.S. District Court Clerk's Office, with responsibilities focused on day-to-day building management issues, space planning, and facilities projects. The incumbent performs activities which include ensuring compliance with appropriate guidelines and policies and service as a Contracting Officer Representative (COR). The incumbent must have a working knowledge of the guidelines, policies, procedures, and typical internal controls related to space and facilities and act as a resource to local staff on policy compliance matters. Travel between the geographical divisions is necessary to identify needs, monitor projects, and participate in meetings. Limited situational telework may be available per policy at the discretion of the Clerk of Court.

DUTIES AND RESPONSIBILITIES

• Monitor, coordinate, and react to day-to-day facilities management issues, which may involve structures, building systems, grounds, parking, security, and space planning. Evaluate and monitor performance of custodial and other contractors to clarify contract requirements, ensure compliance, and resolve conflicts.
• Identify and maintain lists of vendors and sources of supply for building services. Assist in drafting specifications, solicitations, statements of work and requests for qualifications/proposals in coordination with procurement staff.
• Monitor and oversee less complex space and facility project work as the COR, when applicable. Assess, document, prioritize, and respond to project problems.
• Liaison with the General Services Administration (GSA) and the U.S. Marshals Service (USMS) to ensure efficient operation of court spaces.
• Plan and execute emergency and occupant safety drills and testing, as directed. Maintain and submit associated documentation.
• Adhere to the Guide to Judiciary Policy, the U.S. Courts Design Guide (USCDG), and the court's internal controls, procedures, and policies.
• Perform other duties, as assigned.

Requirements

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Conditions of employment

• Employees must be United States citizens or eligible to work in the United States.
• Employees will be hired provisionally pending the results of a background investigation.
• Employees are required to adhere to the Code of Conduct for Judicial Employees.
• Employees are required to use Electronic Fund Transfer (EFT) for payroll deposit.

Qualifications

MINIMUM QUALIFICATIONS

Applicants must have a minimum of two years of specialized experience that includes progressive responsibility in building maintenance, tenant alterations, and construction projects to establish a proficiency in the policies, procedures, and best practices of space and facilities management. Experience with government space and facilities regulations is preferred.

Other Requirements: The incumbent must be detail-oriented and possess strong interpersonal, organizational, customer service, and problem-solving skills; able to communicate accurately, effectively, and timely with colleagues, senior executives, and across agencies; and skilled in the use of automated systems and software, including word processing, spreadsheets, and databases.

Education

Applicants must possess a high school diploma, or equivalent. A college degree is preferred.

Additional information

Positions with the United States District Court Clerk's Office are Excepted Service appointments. Excepted service appointments are at-will and can be terminated with or without cause by the Clerk of Court.

The U.S. District Court is an Equal Opportunity Employer.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A generous benefits package is available and includes:

• Paid annual leave (13-26 days, depending on federal service accrued)
• Paid sick leave (13 days)
• Paid holidays (11 days)
• Retirement benefits (e.g., immediate matching contributions in the Thrift Savings Plan)
• Optional participation in Federal Employees' Health Benefits, supplemental Dental and Vision Insurance, and Federal Employees' Group Life Insurance

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