TPWD - Staff Services Officer II (Regional Office Manager)

Job Description

TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. HIRING CONTACT: Alice Best, View phone number on click.appcast.io, View email address on click.appcast.io PHYSICAL WORK ADDRESS: Inland Fisheries Regional Office, 505 Staples Rd., Bldg. 1, San Marcos, TX 78666

GENERAL DESCRIPTION:

Under the direction of the Enhancement Director, this position performs moderately complex (journeylevel) staff services work Duties involve coordinating and performing several staff services functions such as human resources, accounting, budgeting, purchasing, training, payroll, records management, and/or property management. Coordinates various records processing activities and responds to inquiries requiring the interpretation of regulations, regulations, policies and procedures. Provides assistance to and coordinates activities among several roles such as division directors, supervisors/managers, and/or staff related to various staff services functions. May provide guidance to others. Works under general supervision, with limited latitude for the use of initiative and independent judgment.

ESSENTIAL JOB DUTIES:

% of Time Essential Job Duties by Category 20% Human Resource, Training and/or Payroll Duties: In consultation with the Human Resources Division, prepares, edits, and distributes correspondence, reports, forms, and documents. May coordinate and schedule training for agency employees. May coordinate and assist with developing job postings and screening applicants; and may answer policy and procedure questions on promotions, demotions, merit increases, transfers, and separation of employees. May process employee payroll changes, handle employee leave requests, and serve as leave coordinator. 40% Purchasing, Accounting and/or Budgeting Duties: May order merchandise, supplies, and equipment in accordance with state and agency requirements. May prepare and track all procurement requests in accordance with all state and agency requirements. May process purchase orders, coordinate and monitor expenditures, and maintain inventory. May assist with developing budgets. Tracks and reviews invoices and responds to pending log issues, works with vendors to provide accurate invoice documentation; tracks payments and unencumbers funds. Coordinates all service contracts for the operation of field offices. Approves purchase orders up to $10,000. Assists in the development of specifications for request for proposals. 25% Travel, Records and/or Property Management Duties: May coordinate and schedule travel for agency employees and serve as travel coordinator. May develop and maintain records, filing systems and perform record retention work including coordinating with staff on disposal of records according to the agency retention schedule. May analyze internal processes and assist with recommending and implementing procedural or policy changes to improve operations. May perform facilities management functions such as submitting work order requests and completing reports. May maintain equipment, materials, and supplies. 10% Other Division Specific Job Duties: Performs data entry, editing and tracking or other data handling tasks associated with team specific activities and responsibilities. Interfaces with the general public and communicates associated needs to appropriate staff members. Serves in a leadership capacity to other administrative support staff. 5% Marginal Job Duties: Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures.

MINIMUM QUALIFICATIONS

Education : Graduation from High School or GED. Experience : Experience in coordinating and performing office management, business administration, human resource administration, purchasing or budget preparation work. Experience providing assistance to several positions such as division directors, supervisors/managers, and/or staff related to various staff services functions. Experience preparing, editing, and distributing correspondence, reports, forms or documents. Experience providing guidance to others. Experience in State of Texas purchasing. Experience using the Centralized Accounting and Payroll/Personnel System (CAPPS) for purchasing. Experience in training others. Experience in customer service or public relations. Experience with Microsoft Office, including Excel, Outlook and Word. Licensure : Must successfully complete the Texas Comptroller of Public Accounts Basic Texas Purchaser Course within six months of employment hire date. Must possess a valid State driver's license. NOTE : Retention of position contingent upon obtaining and maintaining required license and completion of required training.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge fiscal control or budgeting techniques or practices. Knowledge of administrative support. Knowledge of human resource administration. Skill in coordinating activities. Skill in the use of a computer and/or applicable software. Skill in critical thinking. Skill in using Microsoft Office Suite, Virtual meeting platforms (MS Teams, Zoom, Webex, etc.) and/or Adobe products. Ability to study or evaluate programs and propose recommendations. Ability to communicate effectively.

WORKING CONDITIONS

Required to work 8 hours per day, 5 days per week. May be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval. May be required to operate a state vehicle. Required to travel 5% with possible overnight stays. Required to conform to dress and grooming standards, work rules and safety procedures. Required to follow nonsmoking policy in all state buildings and vehicles.

P LEASE NOTE:

All applications must include complete job history information for each period of employment, provided either in the WORK HISTORY SECTION or in the attached RÉSUMÉ. Please ensure each entry includes: Job title, Employer name, Dates of employment (month/year), If employment is less than fulltime status, indicate parttime in the work history section or résumé, and Description of duties performed. NOTE: Volunteer experience may be counted toward required experience. IMPORTANT: College Transcripts: If education is used to meet the minimum qualifications, a copy of the college transcript(s) issued by the registrar must be provided at the time of interview (unless otherwise noted in the posting). 'N/A' may be entered in fields that are not applicable. Omission of required information may result in disqualification. Work In Texas (WIT) Applicants: WIT applicants must complete the supplemental questions in the CAPPS Candidate Gateway to be considered. To complete these questions, log in to CAPPS Candidate Gateway . If you need assistance creating a résumé, please refer to the 'Create a Résumé' link for Job Seekers on the Work In Texas website . If the required information and attachments are not submitted as noted above, your application will be considered incomplete.

EXCELLENT BENEFITS:

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a ReturntoWork Program. For new employees or rehires, health insurance is available on the 1st of the following month after a 60day waiting period. Click HERE to view our Benefits page.

MILITARY EMPLOYMENT PREFERENCE:

If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at . Required forms that will need to be attached with application for Military Employment Preference: Veteran DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation). Surviving spouse of a veteran who has not remarried Marriage Certificate and DD Form 1300 or appropriate documentation. Orphan of a veteran killed while on active duty Birth Certificate and DD Form 1300 or appropriate documentation. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty Marriage Certificate and copy of spouses activeduty military orders. Spouse of a veteran with disability and is the primary income for household Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. More information on military occupational specialty codes can be found below: TPWD IS AN EQUAL OPPORTUNITY EMPLOYER CAPPS, Inc.