Police Records Clerk

Job Title

Performs intermediate administrative support work in a confidential setting receiving, transcribing, and entering police reports into records management system, assisting the public and other agencies by providing information; related work as apparent or assigned. Work performed under the limited supervision of the Police Management Service Manager.

This position follows a split schedule: 8:00 a.m. 4:00 p.m. on weekdays and 4:00 a.m. 12:00 p.m. on weekends. The role requires working every Saturday and Sunday, as well as some holidays. Candidates selected for the position may choose their two set days off during the week.

Essential Functions

• Interprets, records, and transcribes dictated and hand-written reports.
• Gathers, compiles, assembles, and enters a variety of data into computer for arrests, criminal incidents, traffic stops, use of force, pawn tickets, etc.; assists with the maintenance of the sex offender registry; verifies statistical and other records for accuracy and completeness; enters and retrieves sensitive and restricted information into computer system.
• Processes, identifies, codes, and records into records system all citations issued in all jurisdictions of agency.
• Collects funds for services furnished by the department and accurately tracks payments in the Record Management System (RMS).
• Answers telephone inquiries provides information from the RMS using knowledge of the rules and regulations specific to the department/division; composes and types a variety of correspondence through routine use of office equipment including personal computers, word processing, spreadsheet, database management and software; maintains rigorous typing speed, skill, and accuracy.
• Processes requests for reports, prepares permits, and provides them to the public and in person.
• Opens, sorts, and processes mail requests for record information, and prepares results in an orderly, understandable format for requesting party; in accordance with the rules and regulations specific to the department/division.

Minimum Qualifications

• High school diploma or GED equivalent.
• 1-3 years experience in administrative support work involving public contact and working with various software programs.

Special Requirements:

• Must pass Law Enforcement Background Check
• Commissioned as a Notary Public within six months of hire.
• Obtain Law Enforcement Information Network (LEIN) certification within six months of hire.

Physical Requirements/Working Conditions

This work is sedentary and requires the occasional exertion of force up to 25 lbs.; work regularly requires sitting, bending, reaching, hand dexterity (grasping, holding, keyboarding, repetitive movements), reading, writing, eye-hand coordination, seeing (near and/or far, color, depth, field of vision), hearing, using the telephone, contact with government officials and the general public, working overtime, and working inside and alone; work is generally in a moderately noisy location (e.g. business office, light traffic).