Administrative Officer

Duties

The primary responsibility of this position is to provide support to management with budget formulation and execution within an assigned area of responsibility. The incumbent performs a combination of routine and multiple and varying assignments and acts as an individual contributor and/or member of a team for projects/programs within a defined area of responsibility within the office. Plans, develops, monitors, and presents briefings while making recommendations to District/Technical Services in Financial and Fiscal program areas. Incumbent interprets guidelines and provides management advice and counsel on the operation of an extensive budget program. Serves as liaison between District/TS and other Technical Operations organizations, as well as the regional office or service center. Supports AJO objectives to direct highly technical, complex, professional work for the development of a key agency budget tracking/reconciling program. Store Credit Program, and performance plan (financial plan) program. Duties are performed independently, under minimal supervision. Collects and analyzes data/information; conducts research; applies policies and procedures; identifies problems; and works with higher level and lower level professionals in day-to-day operations. Uses appropriate automated budget tools such as REGIS and DELPHI to allocate, track, reconcile and report the status of funds. Develops/ prepares spreadsheets, financial reports, statements and data of both factual and analytical nature. Works closely with first level managers and support personnel providing guidance and oversight to assist them with their local budgets. Contacts are primarily internal to the organizational unit, major subdivision, or LOB/SO with a manager and other employees to share information, provide data and/or written analyses, and/or explain the status of assignments. Work typically is reviewed frequently during assignments and at completion to ensure timeliness, policy compliance, and alignment with the requirements of projects and/or other work activities. Work activities support activities of the organizational unit and may affect project/program objectives for the major subdivision and the LOB/SO.

Performs multiple and varying assignments under the limited direction of a manager, project/program manager, team leader, or more experienced professional. Acts as an individual contributor and/or member of a team and may perform some leadership functions for small projects/programs or other work activities. Applies experience and advanced knowledge applicable to his/her discipline to plan and accomplish assignments. Assignments may require knowledge and experience working across functional and/or organizational lines. Typical assignments may include maintaining line of sight when establishing District/Technical Services goals, ensuring they fall within the FAA goals and objectives. Determines the soundness of the goals and objectives within the established programs by identifying and analyzing actual or potential problem areas, trends, significant program accomplishments, areas of imbalance, or other factors in the program areas. Recommends changes in program objectives, operations, and resource utilization. Assists in the planning and integration of new programs or new staff into existing programs in order to maximize program effectiveness. Analyzes and evaluates office procedures in support of existing programs, as well as workload and distribution from the aspect of optimum office efficiency and effectiveness. Serves as an organization's principal budget expert and, as such, is responsible in assisting the organization's management in the formulation and use of best practices while assisting with the execution of budget matters. Work is reviewed periodically, typically at major milestones and at completion, for policy compliance and alignment with the requirements of projects and/or other work activities.