Administrative Assistant

Administrative & Logistics Coordinator

Industry: Construction

Location (city, state): Burns, TN

Assignment Type: Contract to Hire

Pay: $18-20/hour

Work Schedule: Monday-Friday 7:00-3:30, 7:30-4:00

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company

Our client is a growing organization seeking a dependable Administrative & Logistics Coordinator to support customer service, shipping, inventory, and general office operations. This position is ideal for someone who enjoys a fast-paced environment, stays organized, and can effectively coordinate with customers, vendors, carriers, and internal teams.

Job Description

The Administrative & Logistics Coordinator will provide front-line administrative and customer support while assisting with domestic and international shipping, inventory documentation, invoicing, and office coordination.

Key Responsibilities

• Welcome customers, visitors, drivers, and employees while providing professional and responsive assistance.
• Manage incoming calls by identifying the purpose of each call and directing callers to the appropriate department or team member.
• Request and evaluate freight pricing, arrange transportation, and coordinate domestic deliveries.
• Assist with international shipments by working with freight forwarders and ensuring required paperwork is accurate and complete.
• Provide customers and sales personnel with timely updates on orders, shipments, and expected delivery dates.
• Compare freight bills with quoted transportation costs and resolve discrepancies as needed.
• Prepare and maintain paperwork related to inventory transfers between locations and vendor-managed inventory activity.
• Assist truck drivers with shipping and receiving paperwork, including collecting required signatures and documentation.
• Prepare customer billing and shipping paperwork associated with outgoing inventory.
• Monitor vendor-managed inventory levels and help resolve discrepancies between physical and recorded quantities.
• Digitize, file, and organize Accounts Payable and Accounts Receivable documentation.
• Provide backup assistance for Accounts Payable activities as needed.
• Monitor office supply levels and coordinate replenishment to ensure adequate inventory.
• Issue safety supplies and equipment to employees when requested.
• Adjust to changing business needs and assist with additional administrative or operational projects as assigned.

Qualifications

• Strong verbal and written communication skills with a customer-focused approach.
• Excellent organization skills and the ability to manage multiple tasks simultaneously.
• Previous exposure to shipping, freight coordination, transportation, or logistics.
• Previous experience in an administrative role or front-facing customer service role.
• Ability to communicate effectively with customers, vendors, carriers, drivers, sales teams, and internal departments.
• Proficiency with Microsoft Office, email, and other standard business software.
• Comfortable working with business management, inventory, or ERP systems.
• High level of accuracy when handling invoices, inventory records, shipping documents, and other business paperwork.
• Ability to work independently while also contributing effectively to a collaborative team.
• Strong follow-through and attention to detail in a deadline-driven environment.

Additional Details

• This role combines administrative responsibilities with hands-on logistics and shipping coordination.
• The ideal candidate is comfortable shifting between customer service, documentation, inventory, and office support throughout the day.
• This is a contract to hire opportunity and fully in-person.

Perks

• Medical, dental, and vision insurance eligibility.
• 401(k) eligibility.
• Opportunity to gain experience across customer service, logistics, inventory, shipping, and office administration.
• Collaborative, fast-paced work environment.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.