Human Resources Administrator

Human Resources Specialist

Anticipate, create, and administer the full range of human resources policies, procedures, and standards for both court units. Research, analyze, develop, and recommend human resources policies for multiple court units with different needs, priorities, and cultures.

Develop strategic budget planning recommendations to identify existing and potential staffing scenarios. Determine the implication of staffing decisions on existing and projected budgets.

Manage and implement the personnel budget for each court unit, recognizing the priorities, needs and cultures of each unit. Consult with and make staffing recommendations to each unit's management. Provide advice on organizational structures and classification standards and guide management on human resources related changes.

Initiate, recommend, and assist with the development of strategies for use in the development of performance management tools for each court unit that are consistent with the court's philosophy, and reflect each court unit's culture. Develop performance management tools for each court unit. Develop and classify position descriptions, develop evaluation tools, performance standards, and rating criteria. Advise judges, unit executives, and managers/supervisors on the evaluation of staff performance throughout the year. Develop tracking system for evaluations and salary increases for both court units.

Develop, manage and administer all aspects of each court unit's recruitment and selection process and activities, including preparing vacancy announcements, determining and using best methods to source applicants, screening candidates, conducting background and reference checks, and managing the hiring and onboarding processes of new hires. Ensure that hiring and promotion practices comply with judiciary and equal employment opportunity guidelines. Develop and conduct new hire orientation for new employees.

Advise on non-routine questions and ensure a consistent human resources message and response to questions and problems raised by management and staff.

Review the Guide to Judiciary Policy and Human Resources Manual to confirm adherence to human resources, budget, and procurement practices. Develop and update court's policies and procedures and verify compliance.

Consult with and provide advice to judges, unit executives, managers/supervisors, and employees district-wide on human resources issues, procedures, and practices, including employee relations, disciplinary actions, performance management, staffing, payroll, cost projections, and related matters.

Develop strategies to influence authorities and facilitate discussions regarding human resources issues. Work with management to anticipate and address potential employee relations issues. Develop and maintain fair employment policies and practices. Coordinate the court's Employee Dispute Resolution (EDR) Plan. Identify and recommend appropriate responses to issues, disputes, and grievance matters. Maintain and compile accurate data and prepare necessary reports.

Perform duties related to, and recommend procedures for benefits administration, recruitment, orientation, classification, personnel action processing, budget, payroll, separations, workers' compensation, and records management for multiple court units and chambers, each with different needs, priorities, and cultures. Develop and maintain a local human resources procedural manual.

Identify training requirements, develop materials, and implement programs in human resources related areas, such as retirement, HRMIS, recruitment, employee relations, workplace conduct, performance management, and Code of Conduct.

Monitor quality of work and level of compliance of staff activities pertinent to human resources. Establish procedures for maintaining local personnel files, including budget, payroll, leave records, and other accountability documents for audit purposes.

Administer and utilize multiple automated systems for human resources activities including HR administration, leave tracking, personnel budget projections, electronic records management, performance management, etc. Manage the above-mentioned automated systems locally, including user access and troubleshooting.

Advise judges, unit executives, and managers/supervisors on leave administration, leave policies and tracking matters in adherence to judiciary and local leave policies and procedures.

Establish relationships and maintain information sharing networks with court employees, other districts and circuit human resources representatives, and the Administrative Office.

Serve as a resource for information regarding all human resources needs. Maintain human resources information on court internet and intranet sites.

Performs other duties as assigned.