Operations Coordinator

Operations CoordinatorAs an operations coordinator, you will help implement a range of confidential services provided by the office of mental health to help students navigate challenges and thrive. These services include individual and group counseling, skill-building workshops, and outreach programs.To support the office of mental health, you'll:Maintain a welcoming, professional, and confidential environmentConduct initial student contact screenings to assess immediate needs and risk levelFacilitate urgent clinical interventions, appropriate referrals, scheduling, and intake supportProvide empathetic, direct support to students in distress, under the direction of licensed clinical counselorsAs an operations coordinator, you'll:Provide high-level administrative supportParticipate in clinical staff meetings, crisis debriefs, and case coordination sessionsMaintain complete, confidential records in Titanium, shared drives, Guardian, and departmental databasesManage student conduct-related emails, documentation, and office communications in compliance with records retention protocolsFor finances, budgets, and logistics, you'll:Maintain the department's budget database, track line-item expenses, manage petty cash, and generate regular financial reportsProcess staff travel logistics, reimbursements, and financial paperwork via MySCADOversee inventory management, routine purchasing, printing requests, and supply orders for general operations and special eventsCoordinate building work orders, vendor services, and office equipment maintenanceAdditionally, you'll:Supervise, train, and delegate tasks to student employees to ensure seamless office coverage and reception supportPlan, schedule, and implement department outreach, in-services, training sessions, and special eventsMaintain comprehensive records of program functions, event timelines, contact directories, and official outreach metricsMinimum qualifications:Bachelor's degree in social work, human services, counseling, psychology, or a related fieldAt least one year of related experience and training, or an equivalent combination of education and experiencePreferred qualifications:Experience in higher educationWork hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.ADA tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.