House Manager and Family Assistant

House Manager and Family Assistant Location: Washington, MO 63090 Employment Type: Part-time, Approx. 20 hours/week (school year); hours could increase significantly in summer Schedule: School Year: Monday through Thursday, 1:00 PM to 6:00 PM, with 1 to 2 days flexibility until 8:30 PM based on weekly schedule; occasional Friday evening support Compensation: $25-$31/hour Start Date: ASAP Requirements Maintain a smoke-free environment. Must be authorized to work in the United States. Reliable transportation and valid driver's license required. Fragrance-free and scent-free environment maintained at all times. CPR and First Aid certification required (or willingness to obtain). Vaccinations preferred; family will need to know if candidate is not vaccinated. Comfortable with occasional overnight stays during simultaneous parent travel (advance notice always provided). About Our Family We are a busy, active family of six living just outside of St. Louis. Our household is full of energy, connection, and a lot of moving pieces with four kids, a rescue dog, two cats, and a schedule that changes throughout the year. Both parents work remotely in the home, and while they are nearby during the day, they are focused on their work responsibilities and are looking for someone who can help keep the household running smoothly behind the scenes. Our kids range from elementary to high school and are independent, capable, and involved in a variety of activities. We have intentionally raised them with a Montessori-inspired approach that focuses on responsibility, confidence, and practical life skills. They help with cooking, laundry, and taking ownership of their spaces, and we are looking for someone who can continue encouraging that independence while also providing support, structure, and guidance when needed. Life in our home includes school, sports, activities, meals, travel, and plenty of everyday moments where flexibility, organization, and a calm presence make a big difference. We are looking for a House Manager who can become the connective tissue between all of the moving parts of our household. The biggest need we are looking to solve is the mental load of managing schedules, meals, supplies, organization, and day-to-day logistics so parents can have more time and energy to be present with their kids. The ideal person will genuinely enjoy being around children, take initiative, anticipate needs, and bring organization and calm to a busy family environment. Who You Are / What We're Looking For Naturally proactive and able to anticipate household needs before they become urgent Highly organized, detail-oriented, and comfortable creating systems and routines Skilled at managing many moving pieces while maintaining a clear big-picture view Takes ownership and follows through independently Comfortable stepping into a household and confidently managing responsibilities Warm, grounded, and genuinely enjoys being around school-age children Able to balance structure, consistency, and flexibility with kids who have strong personalities Comfortable setting boundaries while maintaining a positive and encouraging relationship with children Emotionally aware and able to adjust based on the needs and energy of the family Enjoys helping children build independence and confidence through everyday responsibilities Interested in teaching life skills while also knowing when to simply get things done Comfortable collaborating with parents and adjusting systems as household needs evolve Confident preparing meals and comfortable taking ownership in the kitchen Enjoys an active lifestyle and spending time outdoors with kids Comfortable working in a home where family members or guests may occasionally be present Respectful, inclusive, and aligned with a welcoming household environment Experienced with school-age children, education, family assistance, household management, or similar roles Key Responsibilities Family Support School pickups and drop-offs (Bus arrives home around 2:30pm) Provide childcare and supervision support during parent work hours, evening commitments, and travel Occasional overnight childcare support during simultaneous parent travel (advance notice always provided; guest suite available) Kid-related transportation and errand support Backpack, clothing, and snack preparation Support kids with organization, routines, and daily responsibilities while continuing to foster independence and confidence Help kids prepare for travel, activities, and school routines through planning, organization, and life skills support Support school lunch preparation routines with the kids the night before Meal Planning & Prep Plan the weekly meal calendar on Fridays with a check-in on Mondays as part of an ongoing routine Prepare 2 to 3 dinners per week; able to take a meal from start to finish independently Prep healthy snacks, washed and chopped fruits and vegetables, and ready-to-grab items for after school Grocery shopping and kitchen clean-up and maintenance Follow household dietary preferences: whole foods, no food dyes, no artificial sugars Comfortable cooking in the kitchen alongside family members when they are present Household Organization & Maintenance Create and maintain household organization systems Daily resets and prep home before the cleaning team arrives Light tidying including dishes, surfaces, and vacuuming high-traffic areas Seasonal clothing, decor, and bedding swaps Coordinate donation drop-offs Indoor plant care as needed Holiday and guest prep on an ad hoc basis Change batteries, light bulbs, smoke detectors, and other routine maintenance items Laundry & Linens Wash, fold, and organize laundry for the whole family Linen rotation Ironing, steaming, and special garment care Maintain tidy and well-stocked laundry areas Inventory & Errands Restock pantry, fridge, and household supplies Manage running supply lists and household orders across subscriptions (Amazon, Instacart, Hungry Root, and others) Audit and manage active subscriptions to avoid unnecessary charges Handle returns, dry cleaning, and package intake Break down boxes and manage trash and recycling Deep Cleaning & Special Projects Weekly fridge clean-out Deep organizational projects including storage closets, basement areas, gear, and accumulated mail filing Refresh garage, mudroom, and entryway areas as needed Pet Care Let the dog outside and provide feeding as needed while present Maintain pet supplies Vehicle Upkeep Schedule and coordinate routine maintenance for family vehicles (oil changes, etc.) Fuel, clean, and organize family vehicles as needed Vendor & Property Oversight Oversee cleaning team and any contractors or service providers Manage outdoor spaces and prepare areas for family use (e.g., clearing the back porch before a weekend gathering) Seasonal outdoor projects as they arise Administrative Support Maintain visibility into and add appointments to the family calendar, including sports schedules and weekly activities Support travel logistics coordination for family members, particularly the kids Occasional housesitting or petsitting as needed How to Apply Please ensure to include the following when applying: A brief letter explaining why you'd be a great fit for this role Your updated resume At least 3 professional references with contact information This role requires a