Clinical Research Participant Specialist

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The University of Miami/UHealth Department of Psychiatry has an exciting opportunity for a full time Clinical Research Participant Specialist to work in Miami, FL.

The Clinical Research Participant Specialist assists in community outreach, recruitment, and enrollment of participants for clinical studies/trials. Moreover, the Clinical Research Participant Specialist schedules assessments, completes clinical intakes and assessments, conducts in-person and telephone interviews, and markets clinical studies/trials.

Core Responsibilities:

• Assists with the design and implementation of overall recruiting strategy for clinical studies/trials.
• Sources and recruits study participants by using databases, social media, hospitals, mental health clinics, shelter programs, etc.
• Prescreens and evaluates candidates for study participation.
• Provides analytical and well-documented recruiting reports to leadership.
• Acts as a point of contact and builds influential client relationships during prescreen process.
• Markets clinical trials to community and participates in community outreach events to promote study awareness.
• Schedules and conducts marketing presentations to various referral sources.
• Understands clinical protocols (i.e., Phase I to Phase IV), associated study specifications and develops effective client recruitment programs accordingly.
• Acts as a primary liaison between referral sources and the organization.
• Completes required forms during the initial evaluation: demographic form, intake form, database consent form, releases of information, etc. and reviews the criteria for the programs. Updates and maintain patient database with required information.
• Visits appropriate referral sources (i.e., hospitals, clinics, etc.) to market clinical studies/trials and conducts face-to-face screenings and assessments to determine eligibility; communicates with family or persons involved in participant’s care.
• Designs and develops client education materials as needed.
• Attends and participates in meetings with interdisciplinary treatment team as needed.
• Attends field related conferences/seminars/trainings as approved by supervisor.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions:

Research Coordination and Participant Engagement

• Recruit, screen, consent, and enroll eligible participants following IRB-approved study protocols.
• Conduct structured research visits including questionnaire administration, cognitive assessments, and biometric measurements as required by protocol.
• Schedule and coordinate participant visits (baseline, follow-up, virtual and in-person).
• Maintain consistent communication with participants to support retention and adherence to study procedures.
• Serve as a point of contact for participants regarding study procedures, scheduling, and general inquiries.
• Assist with community outreach efforts to support recruitment goals.

Data Collection and Management

• Accurately collect, document, and enter study data into REDCap and other approved data management systems.
• Ensure data completeness, quality control, and protocol compliance.
• Assist in monitoring recruitment metrics, retention rates, and study milestones.
• Support data cleaning efforts and preparation of datasets for analysis.
• Maintain confidentiality and HIPAA compliance in handling participant information.

Study Operations and Regulatory Compliance

• Assist with preparation and maintenance of regulatory documents (regulatory binder, consent forms, study logs).
• Support IRB submissions, modifications, and continuing reviews as directed by study leadership.
• Maintain study supply inventory and assist with ordering and organization of research materials.
• Prepare documentation for monitoring visits and audits.
• Coordinate specimen collection logistics if applicable (e.g., blood, saliva, actigraphy devices, sleep monitoring equipment).

Team Collaboration and Professional Development

• P articipate in weekly study meetings and team trainings.
• Collaborate closely with the Principal Investigator, project manager, and research team to ensure timely execution of study goals.
• Assist with preparation of abstracts, posters, and presentations as opportunities arise.
• Engage in professional development activities related to clinical research and sleep/circadian science.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications:

• Bachelor’s degree required (Psychology, Biology, Public Health, Neuroscience, or related field preferred).
• No previous experience required.
• Strong organizational and communication skills.
• Ability to work independently and in a team-based research environment.

Preferred Qualifications:

• Prior laboratory or clinical research experience (preferred but not required).
• Experience with REDCap data entry and management.
• Familiarity with SPSS, RStudio, or other statistical software.
• Experience interacting with diverse populations in community or clinical settings.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

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