Medical Secretary

At St. Camillus, we're Centered on Celebrating our Employees! Our team is what makes St. Camillus an amazing place to work.

We are currently seeking a Medical Secretary to join the Nursing Team!

Job Descriptions:

This position performs various routine duties to assist professional nursing staff in the care of residents on the unit assigned.

Additional Responsibilities:

1. Functions as Unit Receptionist; greets visitors and new admissions and directs or escorts to proper location.
2. If trained, may initiate admission orders for MD/NP/RN as part of the admission process.
3. Answer phone, take messages or locate staff that has necessary or emergent phone calls.
4. Maintains resident’s records including; charting resident’s vital signs, routes or delivers charts of transfers or discharges to appropriate area; assists in admitting new patients/residents and daily patient/resident census.
5. Maintains adequate stock of supplies for the unit; maintains requisition for replenishment as necessary.
6. Prepare various records, forms, schedules, and reports; files, and/or delivers to appropriate office.
7. Calls for lab work and test results as requested by charge nurse.
8. Notify pharmacy of renewal orders needed and therapy when therapy order sheets are needed.
9. Maintains total admission and discharge information following established recording procedure.
10. Delivers mail, newspapers, flowers to residents.
11. Organize mail delivery- may request CNAs, volunteers to distribute to individuals.
12. Ensures the safety of residents on assigned unit during shift by following established procedures for medical emergencies/fires as required.
13. Performs various other similar duties as required or directed by Supervisor.
14. Prepare census and deliver to Admissions office each a.m.
15. Update forms that are used by staff for care documentation purposes including: toileting schedules, RPOC sheets, assignment sheets, etc.
16. Prepare admission packets, MDS packets, and maintain a current copy of all forms routinely used on the nursing unit, including a reasonable number of copies of each form or packet.
17. Computer communication re: transportation, therapy, maintenance concerns, etc.
18. Filing on a daily basis. Notify nursing office if assistance is needed regarding increased volume of filing.
19. Thin charts per policy.
20. Maintain stamped paperwork in the charts.
21. Respond to patient and family questions and, if necessary, refer them to the appropriate person to have their questions satisfactorily responded to.
22. Confer with NM/ANM/charge nurse as well as review emails and notes left from staff to determine concerns that need to be addressed immediately.
23. Schedules and confirms resident physicians, appointments for MD follow up, testing, performs EKG’s as needed, procedures, and, in house, for the beauty shop and podiatry.
24. Assist the nursing staff with lab work, assists in the dining area, if verified.
25. Performs light housekeeping duties at nurse’s station, record room.
26. Responsible for employee injury prevention, follows safety rules, and addresses safety issues with supervisor.
27. All other duties as assigned by Supervisor

Qualifications:

Candidates eligible for this position must possess:

• Must possess, at a minimum, a high school diploma or equivalent
• Strong verbal, written, and computer skills required

Employee Benefits:

• No Mandated Shifts
• Daily Pay
• Generous PTO Structure for Full Time employees with no waiting period
• Health/Health Reimbursement Account/Dental/Vision Plans available
• Company Provided Life Insurance for Full Time employees
• Retirement Plans
• Tuition Reimbursement
• On the Centro Bus Line
• Free parking

Why Work At St. Camillus?

Our Mission: St. Camillus is a non-denominational, not-for-profit organization dedicated to caring for life through a broad range of health care services.

Our Vision: To be the provider of choice for compassionate and innovative care.

If you are interested in joining a team of professionals who are committed to providing high quality services in a caring environment, we want to hear from you!

To find more information about St. Camillus visit our website at

EOE/Affirmative Action Employer