Executive Assistant

Job Description

Job Description

Executive Assistant

West Fraser is seeking an organized, dependable and service-oriented Executive Assistant to support our Greenville, South Carolina office.

This position will provide a broad range of administrative and office support to help ensure the efficient day-to-day operation of the office and provide assistance to employees and leaders as needed. The successful candidate will be highly organized, approachable and comfortable managing multiple priorities. This role is well suited to someone who takes initiative, enjoys helping others and takes pride in creating an organized, professional and welcoming office environment.

   What You Will Do:

• Provide general administrative support to leaders and employees within the Greenville office.
• Prepare, format and proofread correspondence, reports, presentations, spreadsheets and other business documents.
• Assist with copying, scanning, filing, document distribution and records organization.
• Coordinate correspondence and information between departments and locations.
• Maintain organized electronic and physical files and records.
• Assist with special projects and other administrative requirements as needed.
• Handle confidential and sensitive information with appropriate discretion.
• Serve as a key point of contact for employees, visitors, vendors and other external parties.
• Welcome visitors and ensure they are connected with the appropriate employee.
• Help maintain an organized, professional and welcoming office environment.
• Coordinate office supplies and other routine office requirements.
• Assist with facilities-related coordination and follow-up as required.
• Identify opportunities to improve office processes, organization and administrative efficiency.
• Coordinate meeting rooms, catering, materials and other logistical requirements for meetings.
• Assist with the preparation and distribution of meeting materials.
• Provide administrative and logistical support for leadership meetings, employee events, training sessions and other office activities.
• Assist with the office-related aspects of onboarding new employees, including orientation materials, workspace readiness and introductions to office practices.
• Respond to routine employee questions and direct employees to the appropriate HR, IT, Payroll or other internal resource when necessary.
• Assist with employee communications, office notices and distribution of information.
• Provide administrative support for employee activities and office events.
• Build positive working relationships across departments and locations.

  What You Will Need:

• 5 to 7 years of experience in an administrative, office coordination or similar role.
• Associates or Bachelors degree in business, finance/ accounting, communication, legal or related field.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and a commitment to accuracy.
• Demonstrated professionalism and discretion when dealing with confidential information.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint and Teams.
• Ability to work independently, take initiative and follow tasks through to completion.
• Strong interpersonal and customer-service skills.
• Collaborative, flexible and willing to assist where needed.
• Ability to adapt to changing priorities in a busy office environment.

  What Will Make You Stand Out:

• Highly organized and dependable
• Proactive and resourceful
• Friendly, professional and approachable
• Comfortable interacting with employees at all levels of the organization
• Able to exercise good judgment and discretion
• Detail-oriented and accurate
• Able to work independently without significant day-to-day direction
• Willing to take ownership of the office's administrative needs
• Focused on providing excellent internal and external service

Outstanding benefits package includes:

• Benefits starting Day 1
• Competitive starting pay
• On-the-job training
• A culture that strongly believes in promoting from within
• Medical, Dental & Vision
• 401K with company match and additional retirement contribution
• Employee Stock Purchase Plan
• Life Insurance
• Disability Insurance
• Paid vacations and holidays

Apply:

If you are ready to build your career in a company that thrives on growth, a safe work environment, rewarding work, challenge, and opportunity, come build your career with us at West Fraser: -opportunities

We thank all candidates for their interest; however, only those selected for an interview will be contacted. Please apply through our online application process. Be sure to attach your resume to your online profile as resumes will not be accepted at the site. No phone inquiries, please.

West Fraser is a diversified wood products company producing lumber, OSB, LVL, MDF, plywood, pulp, newsprint, wood chips, and energy with over 60 facilities in Canada, the United States, and Europe. We are the largest lumber producer in North America, a leading global manufacturer of wood-based panels, and the world’s largest producer of oriented strand board (OSB).

We are a growing company, believe strongly in promoting from within, and pride ourselves on providing a challenging environment with continuous development. The successful candidate should be interested in future growth opportunities within the company

West Fraser is an Equal Opportunity Employer M/F/V/D & Drug-Free Workplace (DFW)