Construction Paralegal / Contracts Administrative Assistant

About HV Talent Group

At HV Talent Group, we help talented professionals like you connect with top employers nationwide. As a trusted recruiting partner to industry-leading companies, we focus on direct-hire placements that align with your career goals, values, and long-term growth.

Our client, a well-established and growing commercial construction company, is seeking a Construction Paralegal / Contracts Administrative Assistant to support its legal and contracts operations. This is an excellent opportunity for a detail-oriented professional with experience in construction administration, contracts, or legal support who enjoys working in a fast-paced environment where organization, accuracy, and confidentiality are essential.

Position Overview

The Construction Paralegal / Contracts Administrative Assistant will provide administrative and legal support for construction contracts, subcontract documentation, compliance records, insurance documentation, and contract administration. This role works closely with operations and leadership to ensure documents are organized, accurate, and maintained throughout the project lifecycle.

This position offers excellent long-term growth for someone looking to build a career supporting legal and contract operations within the construction industry.

Key Responsibilities

• Assist with preparing, organizing, proofreading, routing, and tracking construction contracts, amendments, subcontract agreements, NDAs, change documents, notices, and project closeout documentation.
• Maintain organized legal and contract files, executed agreements, document indexes, version control, and confidential records.
• Coordinate and track insurance certificates, bonds, lien releases, warranties, and other compliance documentation.
• Support outside legal counsel by organizing requested documentation and preparing contract packages when needed.
• Prepare correspondence, meeting notes, document summaries, reports, and other administrative materials.
• Monitor contract status and assist with document tracking throughout active projects.
• Maintain strict confidentiality while handling sensitive legal and business information.
• Collaborate with operations, project teams, and leadership to ensure accurate contract administration and documentation.

Qualifications

• Minimum of 2 years of experience in one or more of the following:
  • Construction Paralegal
  • Legal Assistant
  • Contracts Administrator
  • Construction Administrator
  • Project Administrator
• Experience supporting construction projects or the commercial construction industry is strongly preferred.
• Excellent organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Proven ability to manage multiple priorities while meeting deadlines.
• High level of professionalism and discretion when handling confidential information.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Adobe Acrobat/PDF workflows.
• Experience with Bluebeam, Procore, or other construction management platforms is a plus.
• Bilingual English/Spanish is a plus.
• Paralegal Certificate, Legal Studies coursework, or prior law firm experience is considered an asset.

Preferred Candidate Profile

We're looking for someone who is:

• Highly organized and detail-oriented.
• Comfortable working with contracts and legal documentation.
• Experienced maintaining document control and version management.
• Able to work independently while collaborating effectively with multiple departments.
• Interested in growing into a larger contracts or legal operations role within the construction industry.

Why You'll Love This Opportunity

• Join a respected and growing commercial construction organization.
• Play a critical role supporting legal and contract operations.
• Opportunity for professional growth and advancement.
• Collaborative, team-oriented work environment.
• Competitive compensation and comprehensive benefits package.

If you're an organized professional with experience in contracts, legal support, or construction administration and are looking to grow your career with an industry-leading organization, we'd love to hear from you.

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Disclaimer: This job description is intended to provide a general overview of the responsibilities and requirements of the position. It is not an exhaustive list of all duties, responsibilities, and skills required. The company reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

Equal Employment Opportunity: HireVenture is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.

Confidentiality Notice: This job description and any accompanying attachments are confidential and may contain privileged information intended solely for the use of the individual or entity to whom they are addressed. If you have received this communication in error, please notify the sender immediately and delete the original message.

Copyright: This job description is copyrighted by HireVenture. Unauthorized use, reproduction, or distribution of this material is strictly prohibited without the written consent of HireVenture.

Note: The information provided in this job description is subject to change without notice. Please refer to the latest version of the job description available on our website for the most up-to-date information.

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HireVenture