General Clerk II - Receptionist

General Clerk II / Receptionist

E2 Federal Services, LLC is an affiliate of E2 Consulting Engineers, Inc. (E2), a professional services firm established in 1988 specializing federal base operations and infrastructure support services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.

Overview

A General Clerk II /Receptionist provides receptionist services in Pittsburgh to include maintaining lobby area, brochures, maps, and directions. Answer and transfer telephone calls; take and relay messages, greet visitors and arrange for the responsible employee(s) to escort them to the appropriate office/location. Receive and distribute delivered items and maintain required logs. Provides clerical and administrative support to federal staff members and management in a professional office environment. Prepares documents, spreadsheets, and correspondence. Files and maintains physical and electronic records and documents in required formats and systems. Coordinates travel arrangements, schedules meetings and manages schedules for staff.

Responsibilities

Specific duties include:

• Provide Receptionist Services to include: maintaining lobby area, brochures, maps and directions.
• Answer and transfer telephone calls, take and relay messages, greets visitors and arrange for the responsible employee (s) to escort them to the appropriate office/location.
• Provide general administrative support to include managing schedules and appointments; managing telephone calls; greeting and assisting visitors; pickup, sort and deliver mail and packages; scanning documents; and handling incoming and outgoing faxes.
• Develop, compose, proofread, edit and transmit correspondence, memoranda, reports, spreadsheets, presentations, forms, etc.
• Upload documents into the system and maintain files ensuring confidentiality and compliance with the Privacy Act.
• Coordinate logistics, schedules and resources for meetings, events and inspections.
• Prepare documents for signature.
• Maintain records in accordance with storage, retention, and disposition instructions.
• Prepare and maintain various reports and logs.
• Ensure that subjects accurately complete required forms in compliance with regulations. Report non-compliance.
• Prepare and coordinate travel arrangements in automated travel system; prepare documentation; prepare conference registrations.
• Establish and maintain filing system in accordance with Records Management Program.
• Maintain databases and information systems, reconcile data, and generate reports.
• Maintain department's office supplies and equipment; prepare purchase requisitions; and complete and route work orders.
• The position requires working independently and confidently on projects requiring research and preparation of charts and other presentation material.
• The position will use subject-matter knowledge and judgement to complete assignments.
• Other duties as assigned to ensure timely project execution.

Qualifications

• High school diploma or equivalent.
• General administrative support experience.
• Excellent communication, grammatical and proofreading skills.
• Must be able to operate general office equipment including but not limited to: computer, phones, fax, copiers, printers and related media and information devices.
• Proficiency with Microsoft products (Word, Excel, PowerPoint, Outlook). Ability to learn government software programs and systems.
• Ability to work independently on projects requiring research and preparation of briefing or presentation materials.
• Ability to anticipate requirements, apply judgement and choose among widely varying methods and procedures to prioritize and process tasks.
• Ability to communicate and interact with others at various levels of management, both in person and/or by telephone to conduct business.
• Ability to work under time pressure and rapidly for long periods to meet deadlines.
• Ability to maintain confidentiality.
• Detail oriented.
• Excellent attitude, courteous and professional demeanor, and enthusiastic team member.

Preferred Responsibilities/Requirements

• Associate degree in Business Administration or related field.
• 3-5 years' professional office experience in administrative, technical and/or customer service function.

Benefits

E2 Federal Services, LLC offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off.

Work Environment/Physical Demands

Work Environment

• This job operates in a professional office environment and uses standard office equipment such as computers and phones.

Physical Demands

• Such positions may involve routine lifting of up to 10 pounds, regular handling, grasping, kneeling, and carrying.
• Constant use of vision and mental alertness is required.

Integrated Safety Management

• Know and follow environment, safety, and health (ES&H) policies and procedures that apply to their job assignments.
• Become knowledgeable of and maintain awareness of the ES&H hazards associated with their work. Perform work safely in accordance with hazard controls.
• Report all unsafe operations, and, if necessary, exercise stop-work authority in cases of imminent danger.
• Work only on those tasks in which they have the required competence, training, skills, and abilities to prevent injury to one's-self, employees, the public, or the environment.
• Maintain active involvement in the introduction, revision, and/or promotion of ES&H/ISM program activities.

Hours of Work

• This is typically an 8 hour per day daylight schedule.

Travel

0-5%

Local Candidates Only

Yes

Drug Free Workplace

E2 Federal Services, LLC is a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and/or fit-for-duty physical examination. Drug screens will include, but not be limited to, Amphetamines, Cocaine Metabolites, Marijuana Metabolites (THC), Opiates, and Phencyclidine (PCP). As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.

Solicitation

Please no solicitation of any kind from agencies, staffing, or recruiting firms.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.