Finance Manager

Finance Manager

Under the direction of the Assistant Director of Finance, the Finance Manager manages, supervises, and coordinates the activities, operations, and personnel involving elements of accounting within the Finance Department, ensuring compliance with the City's rules and regulations, municipal codes, and state and federal laws; coordinates assigned activities with other divisions, departments, and outside agencies; provides highly responsible, complex administrative support; and performs related duties as required. Employees at this level are required to be fully trained in all procedures related to the assigned area of responsibility and are expected to function with very little direct oversight.

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to the following:

• Assumes management responsibility for assigned services and activities involving elements of accounting, including accounts payable, accounts receivable/billing, budget, revenue, treasury, and other functions.
• Oversees proper finance implementations citywide.
• Manages fixed asset accounting and other special projects.
• Oversees the proper classification of expenditures and accounting transactions.
• Oversees schedules for grants, periodic accounting reports, cash forecasts, and account analyses.
• Participates in and/or oversees the development and administration of the annual budget, the City's annual operating and five (5)-year Capital Improvement Program (CIP) budgets, revenue and expenditure forecasts, projections, trends, and analyses monitor and approve expenditures and implement adjustments.
• Reviews outside audits on transient occupancy tax accounts, balances liability accounts, and bank reconciliations.
• Assists in the assessment district recordkeeping, bond indebtedness activity and reporting, Successor Agency ROPS, and monthly, fiscal, or calendar year-end closing account process.
• Coordinates and assists in the development of the City's Annual Comprehensive Financial Report.
• Accounts for and maintains supporting records of financial transactions.
• Prepares, reviews, and approves staff reports with accurate information within established deadlines.
• Attends and participates in professional meetings and represents the City in a professional manner.
• Provides responsible staff assistance to the Director and Assistant Director of Finance.
• Stays apprised of new accounting standards/pronouncements, laws and regulations, and innovations in the field of finance.
• Manages and participates in the development and implementation of objectives and priorities for assigned work.
• Develops policies and procedures in compliance with federal, state, and local requirements.
• Recommends and administers policies and procedures.
• Makes recommendations for updates to the City's municipal code.
• Selects, trains, motivates, guides, and evaluates Finance Department personnel.
• Makes recommendations in disciplinary processes.
• Assigns work activities, projects, and programs to staff.
• Meets with staff to identify and resolve problems and maintain effective communication.
• Responds to and resolves inquiries from internal and external customers.
• Reviews accounts receivable and revenue transactions.

Bachelor's Degree in Finance, Accounting, Business Administration, Public Administration or a closely related field and four (4) years of increasingly responsible experience in government accounting or procurement, including two (2) years of supervisory experience are required. A Master's Degree or an active Certified Public Accountant (CPA) certification is highly desirable.

Knowledge of: Principles, practices, procedures, and techniques of governmental accounting, municipal budget preparation, and program development and administration; Operational characteristics, services, and activities of a municipal accounting program; Methods and techniques of cost depreciation systems and auditing; Financial recordkeeping and transactions; Municipal licensing and utility administration program; Pertinent federal, state, and local laws, codes, and regulations; Principles of supervision, training, and performance evaluation; Principles and practices of effective management and public administration, including budgeting and maintenance of public records; Principles and practices of customer service; City policies, procedures, municipal codes, and City strategic goals; Modern office methods, practices, procedures, and equipment, including software and database programs; Tyler Technologies - MUNIS; Techniques for dealing effectively with the public, vendors, contractors, public agencies, City Attorney's Office, and staff; Laws, rules, ordinances, and resolutions affecting municipal financial operations, including grant accounting, bond issuances, and cash forecasting and investment; English usage, spelling, grammar, punctuation, and basic mathematical principles.

Skill and ability to: Provide efficient customer service; Communicate clearly and effectively, both verbally and in writing; Use initiative, discretion, and judgment within established procedures, guidelines, and rules; Define problems, establish facts, and draw valid conclusions; Manage situations requiring diplomacy, fairness, firmness, and sound judgment; Interpret and apply federal, state, and city policies, laws, and regulations; Supervise staff, delegate tasks and authority, and evaluate staff performance; Build effective teams and provide efficient internal and external customer service; Oversee and participate in the management of comprehensive municipal finance programs; Prepare and administer departmental budgets and financial reports; Analyze problems and identify alternative and creative solutions; Use of various computer software, including Word, Excel, Outlook, and video conferencing; Audit internal finance procedures and practices to ensure appropriate controls and checks and balances; Coordinate and organize departmental workflow; Establish and maintain effective working relationships with those contacted in the course of work, including City and other government officials, community groups, and the general public; Apply safe work practices; Plan and implement technological changes and automation; Multitask, prioritize, and schedule workload to ensure completion within assigned deadlines; Interpret broad direction in assignment and ensure compliance with the City's strategic goals; Present and train in front of large groups of internal and external customers; Make informed decisions in a timely manner.

This position works primarily in an indoor office environment and in close proximity to other workers. Incumbents shall be exposed to those conditions normally encountered in an indoor office environment. Incumbents may be required to visit job sites. Positions in this class typically require balancing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, feeling, talking, hearing, seeing, and repetitive motions with or without reasonable accommodation. Medium Work: Exerting 20 to 50 pounds of force occasionally (up to 1/3 of workday), and/or 10 to 25 pounds of force frequently (1/3 to 2/3 of workday), and/or greater than negligible up to 10 pounds of force constantly (2/3 or more of workday) to move objects. Physical Demand requirements are in excess of those for Light Work. Incumbents must be able to see and hear in the normal range, with or without correction, communicate verbally and in written form with great facility, and must be able to be understood. Incumbents must have the stamina to work long hours, may be required to attend night meetings after regular working hours, and be willing to work an irregular schedule, which may include weekends, holidays, evenings, and/or varying hours.