Accounting Clerk

Job description

We are seeking a detail-oriented and energetic Construction/HVAC Accounting Clerk to join our finance team. In this vital role, you will handle a variety of accounting functions specific to the construction and HVAC industries, ensuring accurate financial record-keeping and compliance with industry standards. Your proactive approach will support project management, vendor relations, and internal financial processes, contributing to the overall success of our operations.

The Accounting Clerk maintains accurate financial records, processes transactions, supports job costing, and ensures data integrity in NetSuite. The ideal candidate has construction, mechanical contracting, or service industry accounting experience and thrives in a fast-paced, multi-priority environment.

Key Responsibilities
Accounts Payable
• Process vendor invoices and credit memos.
• Verify invoice coding, approvals, and supporting documentation; assist with vendor onboarding.
• Reconcile vendor statements and resolve discrepancies.
Accounts Receivable
• Generate and distribute customer invoices.
• Monitor aging reports and follow up on outstanding balances.
• Process customer payments, apply cash receipts, and resolve billing issues.
Job Costing & Project Accounting
• Review labor, material, subcontractor, and equipment costs.
• Maintain accurate job cost records.
• Monitor project budgets and identify cost variances.
General Accounting
• Perform account reconciliations and support month-end close.
• Maintain organized accounting records and documentation.
• Support audits, financial reporting, and payroll reporting as needed.
ERP & Reporting
• Enter and maintain accurate data in NetSuite; assist with system testing.
• Generate reports for management and project teams.
• Identify opportunities to improve accounting processes and workflows.
Required Qualifications
• 3+ years of accounting experience, including 2+ years in NetSuite ERP.
• Strong understanding of job costing and project accounting.
• Experience with Accounts Payable and Accounts Receivable processes.
• Proficiency in Excel, including Pivot Tables and VLOOKUP/XLOOKUP.
• Strong organizational skills, attention to detail, and written/verbal communication.
• Ability to manage multiple deadlines in a fast-paced environment.
Preferred Qualifications
• Experience in construction, mechanical contracting, HVAC, plumbing, electrical, or service industries.
• Understanding of lien waivers, progress billing, and contract documentation.
• Bachelor's degree in accounting, Finance, or related field.
What We Offer
• Competitive compensation based on experience.
• Medical, dental, and vision benefits; 401(k).
• Paid time off and holidays.
• Professional development and growth opportunities.
• Stable, team-oriented work environment.

Compensation
$24 - $32 per hour, DOE

Construction, mechanical, HVAC, plumbing, electrical, or service industry experience is highly preferred. NetSuite experience is also highly preferred. If you're detail-oriented, organized, and thrive in a fast-paced environment, apply today!