Accounts Payable Specialist Lead

Senior Accounts Payable Specialist Lead

The Senior Accounts Payable Specialist Lead is responsible for overseeing and performing key accounts payable functions to ensure accurate, timely, and efficient processing of vendor invoices and payments. This role provides support to the Accounts Payable team by coordinating invoice workflow, downloading and organizing vendor invoices for AP processing, reconciling vendor statements and credit card accounts, and assisting with invoice processing within the ERP system as needed. The position requires strong attention to detail, organizational skills, and the ability to ensure compliance with company policies and established accounting procedures.

Ensure invoices are properly reviewed, approved and processed accurately and timely in accordance with established procedures.

Perform vendor statement reconciliations and credit card statement reconciliations to ensure accuracy and resolve discrepancies.

Provide support and guidance to AP Specialists in the day-to-day invoice processing functions and resolve processing issues as needed.

Download and organize vendor invoices to support the Accounts Payable (AP) team's processing workflow.

Review monthly invoice list to ensure all invoices for the reporting period have been recorded prior to month-end close.

Prepare and review the monthly Accounts Payable Aging Report and provide to the Accounting Supervisor for review.

Prepare and distribute monthly vaccine reporting to the CFO and Operations team.

Provide training, guidance, and support to Accounts Payable Specialists to ensure consistent processes and compliance with AP procedures.

Ensure invoices, payments, and related disbursement activities are reviewed and approved in accordance with organizational policies and internal controls.

Communicate with vendors to research and resolve invoice discrepancies, payment inquiries, and account issues.

Prepare annual 1099 reporting and required IRS filings in accordance with regulatory requirements.

Provide documentation, reports, and assistance during fiscal audits and other financial reviews.

Maintain professional knowledge and skills through ongoing education, training programs, industry updates, and participation in professional development opportunities.

Support the organization's mission, vision, goals, and values by demonstrating professionalism, accountability, and commitment to service excellence.

Perform other duties and responsibilities as assigned.

Qualifications

Minimum

• Bachelor's degree in Accounting, Finance, or a related field preferred.
• Minimum of three (3) years of progressive experience in Accounts Payable or a related accounting function.
• Experience in supporting or leading ERP system implementation, optimization, or process improvement initiatives.
• Proficiency and hands-on experience with ERP and AP automation systems, including NetSuite, Coupa, and Sage 300 preferred.
• Prior supervisory or team leadership experience, with the ability to provide guidance, training, and support to AP staff.
• Strong understanding of accounts payable processes, internal controls, vendor management, and accounting principles.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities in a deadline-driven environment.

Required Skills/Knowledge/Abilities

• Strong knowledge of accounting principles, Generally Accepted Accounting Principles (GAAP), and accounts payable practices.
• Proficiency in Microsoft Office Suite, including advanced Excel skills, spreadsheets, word processing applications, and other accounting-related software systems.
• Ability to effectively utilize business communication tools, email systems, internet resources, and technology platforms to support daily accounting operations.
• Excellent verbal and written communication skills, with the ability to communicate professionally and effectively with vendors, patients/clients, providers, internal staff, and external partners.
• Strong interpersonal and collaboration skills, with the ability to establish and maintain effective working relationships with individuals at all levels of the organization.
• Ability to work professionally and respectfully with individuals from diverse social, cultural, and ethnic backgrounds while understanding the unique requirements of government-funded programs.
• Strong organizational skills with the ability to prioritize multiple responsibilities, manage deadlines, and maintain accuracy in a fast-paced environment.
• Ability to analyze financial information, identify discrepancies, research issues, and implement effective resolutions.
• Ability and willingness to comply with organizational policies and procedures, including attendance, punctuality, and professional dress standards.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial and organizational information.

Salary Range

• $28.00 - $30.00 per hour