Regional Clinic Admin Assistant (Newport News, VA) - Veterans Evaluation Services

Regional Clinic Admin AssistantMaximus is currently hiring for a Regional Clinic Administrative Assistant to join our Veterans Evaluation Services (VES) team. This is an on-site opportunity in our Newport News, VA clinic. The Clinic Admin Assistant is responsible for managing and coordinating daily clerical and administrative activities of brick and mortar offices and per diems within required VES Clinic Region. This position requires a strong balance of administrative skills and interpersonal abilities. We are seeking a communicative and detail-oriented individual for this position. Supports day to day needs for region, working closely with management team. Due to contract requirements, only US Citizen or a Green Card holder can be considered for this opportunity.Essential Duties and Responsibilities:- Order all medical supplies for region.- Assemble and ship per diem kits and new intake kits.- Maintain Inventory of medical supplies for applicable region.- Track and ship medical supplies to per diems, VES brick and mortars, and Intakes.- Order supplies for all VES brick and mortars and per diems - including furniture, office supplies, snacks, medical equipment and scrubs.- Track all orders submitted in Coupa to ensure the approval process is complete with no issues.- Track, schedule and send Calendar invites for Audio booth calibrations at brick and mortars.- Track and send invoices into Coupa for LAZ Parking, brick and mortars, Rent/HVAC/Electric, Staples, McKesson, FedEx, JanPro, Clean Etc, E3 Diagnostics and Storage Units.- Maintains and tracks all CPR/First Aid certification for the clinic region.- Run New Provider report and ship Goniometers.- Research Supply Vendors for best pricing on supplies.- Add new vendors/suppliers to Coupa and track approval process to ensure no issues.- Track all invoices submitted.- Processes emails from Per Diem staff with photos/medical records for upload.- Tracks Veteran Feedback VA AMTIS Cards.- Weekly Reporting.- Cover clinic as needed.- May be required to assist in other regions if needed doing the same duties.- Some travel may be required.- Must live in or near the Newport News, VA area- Ability to work onsite in the Chesapeake, VA clinic required. - Must be willing and able to travel to other clinics as needed.- Must be willing and able to work some weekend shifts (Saturday and Sunday) as needed - Customer service/hospitality industry experience highly preferred - Valid Driver License required (not currently suspended/revoked/expired) - Experience in Microsoft Office (Word/Excel/Outlook) highly preferred Minimum Requirements- High school graduate or GED required and 4+ years of relevant professional experience required, or equivalent combination of education and experience.-1 year experience in VES Clinic/Field Operations.Field Operations experience may include experience supporting the day-to-day operations of one or more physical locations, branches, sites, clinics, or regional territories. Relevant experience may involve coordinating staff, schedules, resources, supplies, administrative functions, or other operational activities necessary to support effective site operations. EEO Statement Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics. Pay Transparency For positions on this contract, Maximus will pay the prevailing wage rate for the location in which the employee is working, as determined by the Department of Labor. That wage rate will vary depending on locality. An applicant's salary history will not be used in determining compensation. Minimum Salary $ 23.97 Maximum Salary $ 23.97