Administrative Assistant

Administrative Assistant

The Administrative Assistant provides administrative and clerical support to individuals and teams within the organization. This position is responsible for managing day-to-day administrative activities, coordinating schedules and travel, processing expenses, supporting purchasing activities, and helping maintain efficient office operations.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced professional environment.

Work Location

Work Model: 100% On-site

Location: Corning, NY

Experience Level: 13 years

Key Responsibilities

Administrative & Office Support

• Manage routine daily administrative tasks and office activities.
• Provide efficient and effective administrative information and assistance.
• Independently gather information using established procedures.
• Identify administrative issues and recommend solutions to improve workflow efficiency.
• Ensure appropriate office coverage during normal business hours.
• Provide backup administrative support to other individuals and teams as needed.
• Handle confidential and sensitive information appropriately and maintain confidentiality at all times.

Calendar, Travel & Event Coordination

• Manage calendars and scheduling.
• Provide phone coverage and coordinate communications.
• Coordinate travel arrangements.
• Plan and coordinate off-site meetings and events.
• Communicate with internal teams and external contacts to obtain and share information necessary to complete assignments.

Expenses, Purchasing & Office Operations

• Prepare and process expense reports using Concur.
• Manage and maintain office supply inventories.
• Initiate and manage purchase order processes.
• Support general office operations and administrative workflows.

Required Qualifications

• High school diploma/GED or equivalent experience required.
• 13 years of Administrative Assistant or related administrative experience.
• Strong written and verbal communication skills.
• Strong organizational and administrative skills.
• Excellent attention to detail with a commitment to accurate and complete work.
• Strong computer and technology skills.
• Ability to manage calendars, schedules, travel arrangements, and administrative workflows.
• Ability to prioritize and manage multiple assignments simultaneously.
• Ability to work independently and seek assistance when necessary.
• Comfortable working in a fast-paced, team-oriented environment.
• Ability to exercise discretion while managing responsibilities with general supervisory guidance.

Key Competencies

• Self-motivated, proactive, and detail-oriented.
• Strong planning, organization, and prioritization skills.
• Professional communication and interpersonal skills.
• Ability to maintain composure and professionalism.
• Dependable, reliable, and accessible.
• Ability to maintain confidentiality.
• Adaptable to new technology, processes, and changing business needs.
• Professional presence and maturity.

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services. Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.