Administrative Assistant

Administrative Assistant

Integrated Resources, Inc., is led by a seasoned team with combined decades in the industry. We deliver strategic workforce solutions that help you manage your talent and business more efficiently and effectively. Since launching in 1996, IRI has attracted, assembled and retained key employees who are experts in their fields. This has helped us expand into new sectors and steadily grow.

Job Description

Position: Administrative Assistant

Location: Painted Post, New York, USA

Duration: 12 Months

This is a Non-Exempt position. Candidate is expected to be onsite in Painted Post Monday-Friday from 8-5. No OT unless approved by the manager ahead of time.

• Provide administrative support including coordinating meetings and maintaining calendars, preparing correspondence, answering phone calls, filing, sorting mail, and managing email.

• Coordinate domestic and international travel arrangements including scheduling, preparing itinerary and agendas; assisting in acquiring travel documents (passports and visas) as needed.

• Complete and file expense reports in a timely manner, using the Concur expense system.

• Prepare presentations, spreadsheets, graphs and reports as requested using appropriate skills and software.

• Ensure necessary reports, information, etc. are provided in a timely manner to the appropriate areas of the company.

• Schedule and attend staff meetings, participating as required.

• Schedule meetings along with domestic and international travel as needed for team.

• Coordinate facility visits as needed. Manage logistics, agendas and objectives for key executive visits from Organization or international locations; e.g., delivering key messages, objectives, logistics, travel, accommodations, tours, meals, entertainment, etc.

• Coordinate logistics and details for departmental.

• Manage confidential and proprietary information with discretion and sound judgment.

• Manage all day to day tasks and support for all team members are necessary. 2 year degree required.

All your information will be kept confidential according to EEO guidelines.