AP Manager, Shared Services

Job Description

Job Description

Title: AP Manager

Reports to: Manager – Shared Services

Rensa Filtration is looking for an Accounts Payable (AP) Manager to join our organization. Our company is migrating to a Shared Service model and this role will be pivotal is establishing the new accounts payable processes for the company within the Shared Service function.

AP Manager Roll Overview:

The AP Manager will lead the Accounts Payable team within the shared service center. Reporting to the Manager of Shared Services, this role is responsible for overseeing all aspects of the AP function, including vendor establishment, accurate and timely processing of invoices, payment of accounts payable, compliance with company policies, fostering strong vendor relationships. The AP leader will oversee the establishment of the AP shared services function, including the documentation and rollout of a standardized AP process and the hiring and onboarding of additional team members.

Key Responsibilities:

• Play a leading role in the design and roll-out of a standardized AP process across the business.
• Oversee daily operations of the Accounts Payable department, ensuring timely and accurate processing of invoices and payments.
• Develop, implement and refine standardized AP policies and procedures within the shared service center framework to ensure timely and accurate vendor payments.
• Leverage NetSuite and IFS ERP systems to improve AP efficiency and reduce manual intervention.
• Manage vendor relationships, addressing inquiries, resolving disputes, and ensuring compliance with payment terms.
• Lead, mentor, and develop the AP team, fostering a culture of accountability and excellence.
• Support month-end and year-end closing activities, including reconciliations and reporting.
• Monitor and analyze AP metrics, such as invoice processing time, cost per invoice, and payment accuracy, to drive continuous improvement.
• Prepare and present AP performance reports to senior management.

Required Skills/Abilities:

• Strong leadership and team management skills, with experience in mentoring and developing staff.
• In-depth knowledge of AP processes, policies, and best practices, including procure-to-pay workflows.
• Proficiency in AP automation tools and ERP systems (e.g., IFS, Netsuite), with the ability to leverage system capabilities for process improvements.
• Analytical skills to monitor KPIs and identify areas for process improvement.
• Excellent communication and interpersonal skills for vendor and cross-departmental collaboration.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong understanding of internal controls, compliance, and regulatory requirements.

Education and Experience:

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Years of Experience: Minimum of 7-10 years of experience in Accounts Payable, with at least 3 years in a managerial role.
• Type of Experience: Experience in a shared service center or centralized AP function is highly preferred. Proven track record of implementing process improvements and driving automation in AP operations.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to access and navigate the production facility.
• Must be able to lift 15 pounds at a time.