Property Administrator

Position Summary The Property Administrator is responsible for working directly with the Property Manager in performing clerical and administrative assignments for the assigned properties/projects. It is the responsibility of the Property Administrator to exhibit legendary customer service when communicating with tenants, prospective tenants, owners, and vendors, while focusing on productivity and results. Essential Job Functions Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence. Schedule and coordinate meetings and special events as requested. Assist in lease administration activities including lease set up, administer lease changes, and generate reports. Prepare and coordinate bid proposals and service contracts and approved invoices. Maintain lease and property files. Track and file HVAC contracts and insurance certificates; maintain follow‑up system for expiration. Assist with monthly and quarterly management reports as well as annual budget preparation. Transcribe contracts, leases, proposals, addendums, side letters, exhibits, and correspondence. Prepare financial spreadsheets. Order and maintain adequate stock of office supplies. Greet tenants, prospective tenants, vendors, and guests. Notify participants of meetings, and their responsibilities and any changes in plans or schedules. Order tenant door plaques and directory strips; maintain property signage. Prepare and distribute tenant move‑in packages; order tenant gifts as needed. Maintain parking/building access card records. Invoice tenant rebills (meter readings, HVAC, etc.). Maintain tenant contact, vendor contact list, and insurance information. Promote and foster positive relationships with tenants and owners. Additional duties assigned by the Property Manager. Position Requirements A high school diploma or GED equivalent (college courses preferred). At least 0–2 years of clerical, administrative duties; real estate experience is a plus. Must have intermediate to advanced proficiency in MS 365 Word, Excel, and Outlook. Proficiency in Argus and accounting software such as MRI or Skyline is preferred. Ability to keep information strictly confidential. Strong desire to succeed in an entrepreneurial environment. Must be able to handle multiple projects, changing priorities and a continually heavy workload. Exceptional oral and written communication skills. Strong customer service orientation. Pay $28.85 per hour ($60,000 annually) Work Shift This is a dynamic, on‑site role that places you at the heart of the action. Remote or hybrid options are not available; the position requires working on property to build strong relationships with clients and tenants. Location Bellevue, WA All selected candidates will be subject to pre‑employment background checks, including but not limited to criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification. Successful passing of a drug screen and satisfactory references is also required. #J-18808-Ljbffr