Administrative Assistant / Project Coordinator (Electrical Contractor)

Job Description

Job Description

Pay Rate: $24 - $30

About RANDALL

RANDALL is a premier self-performing $100M+ subcontractor providing integrated Mechanical, Electrical, Plumbing, Fire Protection, Architectural Metals, and Offsite Construction/Manufacturing solutions across Florida and the Southeast. With 35+ years of operational excellence and a team of 500+ professionals, we combine the grit and dedication of our grassroots origins with the innovation of a modern industry leader. Our 100,000 sq. ft. fabrication facility in Apopka, FL serves as a strategic logistics hub, supporting major commercial, industrial, and aeronautical projects across the Southeast and beyond.

Randall Electrical is currently seeking a top-tier Administrative Assistant / Project Coordinator to work in our Apopka, FL headquarters. We are excited about this important role and are determined to consider the best and brightest candidates who meet our requirements.

 

Position Summary

You will directly report to and assist our Management and Operations Team. The Administrative Assistant / Project Coordinator often serves as the first point of contact for clients, vendors, and employees, ensuring a professional and welcoming environment. This role is responsible for managing clerical/office operations, handling communications, and assisting with administrative tasks to support efficient operation of the Electrical department.

Essential Functions

Pre-Construction

· Open new Jobs in computer & accounting systems

· Create job folders in Financial Drive

· Create job folders in One Drive (Construction Team)

· Copy Estimating information to One Drive.

· Requests NTO.

· Requests COI to insurance agent.

· Follow-up Executed Subcontract.

· Request Bond if required

· Request Notice of Commencement.

· Enrollment on OCIP or CCIP if required by Job

· Request Budget (Estimating Department/PM).

· Enter Budget in CE.

· Apply for Permits (PM)

Construction / Billing

· Set Up Billing Documents AIA Forms / SOV (PMs)

· Follow up Executed Change Orders (PMs)

· Enter Executed Change Orders in CE

· Collect Monthly Pay Apps (PMs)

· Enter approved billing in CE

· Update Division Billing Log (PMs)

· Create accounting reports required by GCs (Small Business utilization, statement of accounts, Affidavits, Pay Apps, Lien Waivers, Third Party Obligation, Follow-up Retention Billing)

Construction / Job Costing Reports

· Send Monthly Job Costing Reports to PMs

· Hold Monthly Job Costing Meetings (Each PM-Job)

· Follow-up Job Costing Changes – Wrong allocations

· Prepare monthly pending Matters Reports for PMs

· Reclass – Follow up Job Costing Changes – Wrong Allocations

Subcontracts

· Create subcontract agreements upon request

· Enter subcontracts in CE

· Requests subcontractor’s documentation (COIs/W-9)

· Create Folders in Financial Drive (S Drive)

· Review Monthly Pay Apps

· Send Pay Apps for Approval (PMs/GMs)

· Send approved Pay Apps to Accounting Department

· Create Change Orders for Subcontracts

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